General Accounting
Maintain the General Ledger and prepare and distribute all submissions in a timely and accurate manner.
Prepare daily, weekly and monthly financial reports, including night audit reports.
Prepare and submit to GFC the monthly cash flow projection so that an optimal cash position is achieved.
To review and circulate the daily bank reconciliation statements.
Prepare internal and external audit requirements and report any discrepancies to the GFC.
Sets guidelines and deadlines for team members in order to ensure timely financial reporting.
Assists the GFC in compiling budgets and forecasts and assists Department Heads by providing historical data, supporting data and statistics as required.
To ensure that aged listings and control accounts are in agreement. Revenue, Receivables and Receipts
Conduct and/or review all spot and periodic checks such as cash counts and approve General Cashier’s Report ensuring all receipts are accounted and remitted as required.
Conduct reconciliations of revenues as per Operating Systems to receipts and records as per the General Ledger.
Report periodic receivable status and develop operating procedures for appropriate follow up actions. Accounts Payable
Compilation and reviews of all payables, claims, commissions including foreign remittances and ensure that the payments are done by their due date.
Checks and monitors the cheque record book to ensure that the running sequence is accounted for.
Ensure that all in- house functions including inventory and requisitions follow the set processes prior to payment and report discrepancies and slow moving items. Payroll
Prepare and ensure that all reconciliations are performed on time.
Prepare month-end payroll summary, cross checking that all submissions are as expected in liaison with the Human Resource department.
Operational:
Review reports and purchase requests compiled by the Purchasing Manager ensuring that the operating procedures have been followed.
Custodian for all contracts, leases, insurance policies and all other legal and financial documents in liaison with GFC.
To ensure that the physical inventories of all supplies and operating equipment are being taken on a monthly and quarterly basis respectively.
In liaison with all HODs, maintain a register of all regulatory and operating licenses including other compliance for the hotel. All exceptions are to be reported to the General Manager.
Administer local insurance matters including claims in conjunction with GFC and locally appointed insurance agents.
Handles valuable ‘Lost and Found’ items and liaises with Security for disposal as per the hotel’s policy.
Qualifications
Bachelor of Commerce Degree, Accounting or Finance Option or its equivalent
5+ years of relevant experience in financial and management accounting, preferably in a hotel setting
Must have a CPA-K or ACCA certification with active membership to the body
Must demonstrate the ability to handle multiple and conflicting priorities, and work under strict deadlines
Should have strong analytical and be result-oriented
Must have high standards of integrity and ethical practice
Must have management and Leadership skills
Proficiency in Ms Office, especially Advanced Excel
Outstanding ability to interact and communicate with all stakeholders
Outstanding ability to diagnose and resolve problems swiftly
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