JOB SUMMARY
The job holder is responsible for processing of financial and accounting information; budget monitoring; mission tracking and reconciliations.
DUTIES AND RESPONSIBILITIES
Record Management & Receipting
Receive, sort and file documents of original entry- delivery notes, invoices, statements (bank, creditors), contracts, approved internal memos etc;
Ensure proper filing of copy of approved purchase order and encumber the same in Business Central Dynamics system;
Scan approved payment vouchers, contracts and file them on the central document folders;
Ensure proper record keeping and filing of all TI-Kenya finance transactions source documents within the Finance Department as well as retrieving documents.
Account Payables
Obtain monthly supplier statements and perform reconciliations of supplier’s ledger balances;
Ensure that all payments for services rendered are made according to financial and procurement guidelines;
Review all petty cash vouchers and monitor reimbursements as per approved guidelines.
Procurement Support
Raise LPOs in Business Central Dynamics system for goods/services as requisitioned from the procurement process – ensure all requisitions are supported within TI-Kenya Procurement procedures;
Allocate all purchases to the respective grant/project dimensions in Business Central Dynamics system as per budget line for Mission Proposals;
Make follow up of internal approval of LPOs as per TI-Kenya’s procurement policy and procedures;
Liaise with Procurement Officer to issue approved and executed Local Purchase Order as well as contracts to service providers.
Finance tasks
Review approved Mission Proposals for programme activities and supporting documents presented before processing imprest requests and payments to service providers;
Assist the Officers in the Finance Department, in preparing project reports for donors and retrieving, scanning of required documents.
Data entry and journals.
Review and verify invoices, contracts and payment requests when raised;
Data entry in the financial management system (MS Dynamics – Business Central);
Allocate shared costs to dimension as per approved annual budgets for utilities and office administration costs;
Investigate and resolve invoice discrepancies and issues that may be raised by vendors;
Propose correcting journal entries for approval.
QUALIFICATIONS AND EXPERIENCE
Minimum of a Bachelor’s Degree in Finance, Accounts, Business Administration or related field;
Relevant professional qualification;
Working experience in MS Dynamics Business Central is desirable;
At least 2 years work experience in finance and accounts;
Proven experience with use of computer programmes including MS Office Suite;
Proficiency in cost control; budgetary control; financial reporting and cash management.
COMPETENCIES
A person of high integrity that will model TI-Kenya’s core values;
A strong commitment to the aims, objectives and values of TI-Kenya;
Costing and cost control;
Budgeting and budgetary control;
Cash management;
Honest, diligent and trustworthy;
Ability to work under pressure with minimum supervision;
Strong analytical, statistical and problem-solving skills;
Good interpersonal skills;
Ability to communicate effectively with people from diverse fields and backgrounds;
A sense of urgency and prioritization of tasks
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