Job Summary
The HR Intern will support the HR Office in recruitment, timesheet management and maintaining accurate and up-to-date human resource files and documentation.
Duties And Responsibilities
Employee Correspondences
Assist with day to day operations of the HR functions and duties.
Assist with clerical and administrative support to Staff.
Support in organizing staff events and meetings.
Continuously updating Staff Files
Compile and update employee records in personal Files (hard and soft copies) on regular and need basis.
Support staff exiting the Organization with smooth clearance as per the exit Kit.
Effectively file the exit documents to the staff respective staff files.
Label Staff File Cabinets and separate current staff files from Exited Staff files.
Provide support documents during Audits
Support in tracking the documents with the Auditors to ensure they are retuned and filed back to the respective files.
Assist the Human Resource Assistant in compiling documents for making payments relate
Support in Recruitment processes
Organize documentation related with recruitments for approval.
Schedule Candidates for interviews as guided by the Human Resource Assistant.
Assist the Human Resource Assistant in conducting background checks for potential candidates.
Adequately organize new hire documents for approval and for Personal file.
Open New Hire Personal staff files.
Timesheet Processing – On Monthly basis, Work closely with Nairobi National staff to ensure we have monthly timesheets duly signed by both employee and supervisor for payroll and filed for record.
Confidentiality – Ensure confidentiality of information and documents in the department.
Any other relevant/appropriate duties.
Qualifications
Bachelor’s degree in Human Resources or related field.
Higher Diploma in HR or (CHRP-K) Part 2 qualifications is an added advantage.
Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply
COMPETENCIES
Good Communication.
Relationship Management.
Ethical Practice.
HR Knowledge.
Confidentiality.
Attention to detail
Team Work
A person of high integrity that will model LWF/WS Kenya Somali Program core values:
Dignity and justice
Compassion and commitment
Respect for diversity
Inclusion and participation
Transparency and accountability
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