The ideal candidate will be responsible for a range of activities which will assist this organization’s leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.
Responsibilities
Manage all incoming and outgoing communications
Handline the ISO certification process
Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations.
Composing and preparing correspondence; Planning office events ;maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MDs, including those of a highly confidential or critical nature.
Provide office administration and event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Other projects/duties as assigned for the overall benefit of the organization.
Qualifications
Bachelor’s degree or equivalent
Ability to handle multiple tasks while staying organized
A minimum of 4years with progressive experience as a PA/ Administrative Assistant
Strong ability to execute work with a diversity, equity, and inclusion lens
Significant executive support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
Able to maintain a high level of integrity and discretion in handling confidential information.
Proactive and Confident with Excellent organization and interpersonal skills
Discretion and mature work ethics
Computer Literate – MS Suite
A very high level of professionalism, integrity, attention to detail and organization are essential for the role.
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