Position Description:
TechnoServe is seeking a Senior Finance & Administration Manager for an anticipated USAID-funded local food system activity in Kenya. The Senior Finance & Administration Manager will be responsible for finance, procurement, operations, and grants management and ensure compliance with TechnoServe and USAID policies and procedures. The position will be based in Nairobi with anticipated regular field travel during implementation. This position will report to the Chief of Party and is contingent on award and funding.
Primary Functions & Responsibilities:
Financial Management, Analysis and Risk Management:
Oversees financial management and preparation and submission of financial statements, budgets and other cost-accounting reports;
Supervise and ensure reliability and accuracy of data entered by the finance team.
Ensure adherence to USAID and TechnoServe financial and accounting policies and procedures consistent with various applicable laws and regulations not limited to taxation requirements, etc.
Review all cash receipts/credits to ensure that revenue is recognized in accordance with corporate policies and that program budgets have been created in the financial system to track expenditure of the funds received;
Manages monthly, quarterly, and annual expenditure and projections and prepares pipeline estimates. Oversee program budgets to ensure spending rates are on target;
Anticipates, and evaluates current and emerging financial risks, develops and implements mitigation strategies.
Develop and present periodic financial reports for internal and external consumption not limited to, total grant amount, expenditure to date, yearly expenditure, unspent budget, cash receipts, etc.
Monitor subawards and compliance with subaward agreements and TechnoServe sub-award manual;
Prepare, present and review annual budget proposals as specified in the funding agreement;
Support annual program donor audits or required in the funding agreement;
Lead internal program controls and audit functions;
Personnel and Grants Management:
Manage and ensure compliance of the Grant Fund in line with USAID rules and regulations and TechnoServe policies.
Oversee a robust grant facility to local partners including supervision of Grants and Compliance Staff
Review operational day to day grant financiers, develop and implement a robust grants management system including a document repository of all relevant documents including the pre-award process and award agreements, modifications and amendments, financial reporting and monitoring.
Working with the Human Resources Specialist, support the human resource function for all project staff. Support and work with the country platform on compensation benchmarking, salary adjustments and negotiations.
Supervise the procurement, operations and administration function and staff and consultants;
Ensure administrative staff receive training and support to perform job functions;
Maintain a repository of all financial correspondence related to the program, including the original grant agreement and communication with the donor and partners;
Maintain a schedule of report due dates, audit requirements and cash disbursement requests and notify relevant individuals (in advance of approaching milestones).
Procurement and Program Coordination:
Oversees the procurement of goods and services, logistics and operations
Provide overall coordination and quality monitoring of the project finances;
Work closely with the TechnoServe Global team to ensure that program work plans and financial programs are in sync;
Share spending analyses and trends with program team members to help synchronize program and financial decision-making processes;
Coordinate with TechnoServe Kenya’s Controller on program’s contribution to country budget;
Ensure financial information is shared and flows transparently within the program team and to other organizational levels, as appropriate;
Work with program team to identify financial/administrative needs;
Liaise with the donor representative on financial and administrative oversight, as needed.
Basic Qualifications
Bachelor’s degree, preferably in accounting, business administration, economics, or other relevant area;
Minimum of 10 years of relevant experience, Or Master’s degree plus 7 years of experience.
CMA, CPA, or related, certification.
Deep experience with applicable US government procurement, assistance, rules and regulations, as well as administrative policies and techniques;
Minimum five (5) years of recent experience overseeing finance and administration for a USAID-fund project of a similar size and complexity including oversight of subawards and grant funds
Proven track record of good interpersonal, supervision, leadership and managerial skills;
Demonstrated working knowledge of MS Office applications and familiarity with automated accounting systems;
Fluency in English and Swahili
Preferred Qualifications
Proficiency in Kiswahili
Serenic Navigator or other fund-based accounting software preferred;
Proven track record in grants/subcontract management is highly preferred;
Knowledge, Skills and Abilities:
Detail orientation, including strong organizational, analytical and quantitative skills.
Proven team player with strong interpersonal and cross-cultural skills.
Strong private sector market orientation, entrepreneurial and innovative thinker.
Excellent oral and written communication skills;
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