The job holder is responsible for the general accounting processes like processing of suppliers payments, vouchers verification and financial reporting as well as records keeping within the accounts department. The specific role of the job holder will be:
Duties
The key duties and responsibilities tasks for this position will include:
Assist in verification of vouchers and committal documents in accordance with laid down rules and regulations;
Assist in data capture, maintenance of primary records such as cashbooks, ledgers, vote books, registers and preparation of simple management reports;
Invoicing for payments by registered members;
Filing of statutory deductions like PAYE, NHIF and NSSF and other third party deductions.
Responsible for raising and verification, posting payments and encumbrances in the system accordance with laid down rules and regulations;
Responsible for monthly bank reconciliations;
Assist in preparation of financial reports, including budget execution reports, quarterly and annual financial statements, reports for Performance Contract Reporting, Reports to development partners, management reports among others;
May be deployed as a cashier where duties will entail receiving duly processing of payments and other duties that are performed in the cash office;
Extracting and providing cash liquidity analysis;
Ensuring security of cheques and cheque book;
Preparation of expenditure and authority to incur expenditure (AIE) and funding returns on quarterly basis;
Perform Daily Reconciliations of receipts and payments in the system;
Responsible for the safe custody of Board records and assets under him/her;
Assisting in the Boards budgeting procedures; and
Any other duty as may be assigned.
Accounts Assistant Job Qualifications
Graduate of Bachelor’s Degree in Finance, Accounting or related field
Certified Public Accountant (finalist)
Proficiency in Microsoft packages (Especially Ms Word and Excel)
Knowledge of Accounting System
Key Competiencies
Analytical skills
Report writing skills
Organisational skills
High level of integrity
Communications skills
Proactive and self-motivated
Team player
Ability to work under pressure
Ability to meet deadlines
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