JOB PURPOSE:
This role is responsible for ensuring that goods and services are purchased in a timely and cost-effective manner, and they’re availed to user departments in the right quality and quantity. This role serves as the main contact between internal customers and external suppliers.
Description:
REPORTING LINES:
REPORTS TO:
Senior Procurement Officer
FINANCIAL RESPONSIBILITIES:
None
KEY RESPONSIBILITIES:
Action all approved purchase requisitions, submit to prospective suppliers and expedite response for the same;
Maintain good Supplier relations and negotiating contracts
Evaluate and analyse the quotations submitted by proposed vendors and process local purchase orders.
Research & evaluate Prospective Suppliers
Compile documentation for approval by the Procurement Committee where required;
Prepare tender documents and send out to prospective bidders;
Receive bids from vendors, carry out evaluation and submit recommendation for awards;
Preparation of Annual Procurement plans
Conduct Due Diligence for Suppliers as required
Provide support in disposal of assets declared either obsolete/no more annually or biannually); and
Participate in the Procurement Committee as alternate Secretary to the Senior Procurement Officer.
Assist in Supervision of Procurement Department in the absence of the Senior Procurement Officer
QUALIFICATIONS:
Bachelor’s degree in purchasing and Supplies or in a relevant field.
Full (CIPS- Level 6) qualification.
Minimum of Four (4) years relevant experience in procurement; 1 Year of supervisory experience added advantage.
DESIRABLE
Current membership with a professional body; CIPS & KISM
Experience using an ERP system; with knowledge and experience in E-procurement Systems as an added advantage.
COMPETENCIES:
Demonstrate high levels of integrity and confidentiality
Excellent interpersonal, written, presentation and communication skills
Basic analytical, problem solving and critical thinking skills;
Team working and ability to work in diverse teams
Flexibility, adaptability, multi-tasking and attention to detail
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