Position Overview:
We are seeking to recruit an Admin Assistant to join our team. The Admin assistant will play a key role in ensuring the support of the various departments to enhance their performance. The candidate must have a deep understanding and experience in procurement, fleet management and Office administration.
DUTIES AND RESPONSIBILITIES
General Administrative Support:
Manage day-to-day office operations.
Handle correspondence, phone calls, and scheduling.
Assist in coordinating meetings and appointments.
Ensure general office cleanliness
Procurement Support:
Collaborate with the procurement team on purchase orders and vendor management.
Maintain accurate records of procurement transactions.
Assist in researching potential suppliers and products.
Logistics Services:
Coordinate logistics and supply chain activities.
Work with logistics partners to ensure timely deliveries.
Monitor and track shipments, updating relevant stakeholders.
Implement systems for tracking fuel consumption and vehicle maintenance.
Coordinate with relevant departments to ensure timely vehicle servicing.
Monitor and report on fuel efficiency and maintenance schedules.
Customer Service:
Address customer inquiries and resolve issues promptly.
Maintain positive customer relationships.
Data Entry and Documentation:
Accurately input data into relevant systems.
Maintain organized and up-to-date records.
Preparing relevant daily, weekly and monthly reports.
QUALIFICATIONS
Minimum of a Diploma in Procurement, Human resource management, Business administration, finance or any other relevant course.
One (1) year of relevant experience.
Experience working with an ERP system.
Experience in fleet management.
Report writing skills
Proficiency in using Microsoft excel, google drive
Ability to adapt in a high paced environment
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