Scope of work
The rapporteur will attend workshops, training sessions, and/or conferences sponsored or facilitated by the project, and accurately and effectively capture the event proceedings. The rapporteur will take notes via his or her preferred method and then produce a written report of the proceedings based on an agreed pre-set template and format.
Before the event
Become familiar with the speakers and review their presentations.
Meet project staff before the event to go over any specific instructions for that event.
Determine final report template together with the project staff to guide rapporteur responsibilities on the day of the conference.
During the event
Capture in whatever format (e.g., handwritten notes, typed notes, recorded notes, photographs, handouts, and presentations) all pertinent information for each presentation, including the speaker’s name, title, and organization.
The notes should include the main points from the presentation, either from what is spoken or what is in the presentation slides.
Present a summary of the discussion, highlighting any conclusions, recommendations, and/or next steps.
After the event
Prepare a summary report using the format provided, highlighting the main topics, objectives, and themes of the conference; provide a summary of key outcomes of the event including suggested follow-up.
Based on the event agenda provide a summary indicating the name, title, and organization of the speaker, main findings, conclusions, and/or recommendations of the speaker/section.
Submit a final, formatted summary report in word format within two weeks of the event.
Expected Output:
The rapporteur will produce a summary report that covers the entirety of the event proceedings.
Deliverables and timeline:
The consultant will be responsible for the delivery, content, technical quality, and accuracy of the deliverables.
Required skills, experience, and competencies.
Bachelor’s degree or equivalent in mass communication, journalism, public health, or related discipline.
Minimum three to five years of professional experience in proceedings/ reporting and rapporteur services at an international and national conference/forum/seminar (please provide evidence/records/references).
Experience with or knowledge of key concepts in sexual reproductive and health rights (SRHR) in Sub Saharan Africa.
Proficiency in computers, especially Microsoft Office suite applications.
Experience in working with government agencies and donors is an advantage.
Displays culture, gender, religion, race, nationality and age sensitivity and adaptability.
Sensitivity and respect for human rights and gender equality.
Functional competencies
Excellent organizational skills.
Strong analytical, writing, and communication skills.
Ability to prepare and deliver reports and presentations promptly.
Strong motivation and ability to work and deliver under short deadlines.
Focuses on impact and result for the client and responds positively to critical feedback.
Language
Excellent oral and written English
Working knowledge of French and Portuguese is desired
Interested consultants or firms should submit their proposals to consultancies@aphrc.org and copy procurement@aphrc.org by February 12 2024.Please use “Rapporteur” as the subject title of your email**.** Only shortlisted candidates will be contacted. The application should contain the following:For inquiries or clarifications regarding this consultancy, please write to wopondo@aphrc.org . Applications should be should be addressed to:The Human Resources OfficerAfrican Population and Health Research Center, IncAPHRC Campus, Manga Close, off Kirawa Road, KitisuruP. O. Box 10787-GPO, Nairobi
Apply via :
consultancies@aphrc.org
