THE URBAN CLIMATE ACTION FUND PROJECT
Plan International’s Urban Climate Action Fund for Youth Project is a Plan-led mechanism for youth-led organisations to scale up existing climate adaptation and environmental initiatives. The fund will be piloted initially in select cities (in Kenya and Uganda), but the aim is to create a scalable and flexible funding mechanism that involves urban actors and funders globally. Plan Kenya and DNO, together with Plan Uganda, will co-create a flexible funding mechanism with a simple programmatic toolbox and work together to document impact and learning to enhance the potential for scaling the funding mechanism locally and globally.
Geographic locations and target group: Informal settlements in Nairobi (Kibera, Mathare and Huruma) providing small grants to youth-led organisations engaged in initiatives related to climate change and environmental regeneration.
THE ROLE
The Grants Officer is responsible for the assessment and compliance monitoring of grants systems, processes, partnerships management, including conducting youth-led capacity and strengthening, financial reviews, field verification visits and analysis of budgets and expenditures of the Urban Climate Action Fund for Youth.
This role will work with the Project Coordinator and both internal and external stakeholders. The position will be responsible for ensuring adherence to all donor compliance issues affecting the DANIDA Urban Climate Action Fund for Youth project. The position holder will play a critical role to ensure the project team understand the grant requirements for effective delivery of the project.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Proposal Budget Development and Budget Management (25%)
Support in the annual budget planning process
Initiate FAD/SPAD set up and FAD amendments in the system as per Donor requirements
Derive/Map and upload approved budgets in the system, and support Project Managers in budget re-alignment/phasing and modification
Conduct regular grants monitoring for the project and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognised and action taken.
Work with youth-led partners and project team to ensure adherence to both donor and Plan processes and procedures
Support in central filing and updating grants information in the grants management system
Financial Reporting and Review 20%
Prepare and deliver timely management grant financial reports to the Country Finance & Grants Manager, Global Hub and Donors
Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month
Cost Recovery – share with Finance teams at the Country Office and PUs monthly Grant recharges for LOEs, apportioned and hub shared costs to ensure full grant cost recovery
Monitor and analyse activities regularly and work with Project Manager to resolve any issues identified in specific grants
Track and monitor grants expenditure
Partnership Management 20%
Participate in due diligence for youth-led partners and review MOUs.
Conduct capacity building/strengthening for partners on donor requirements
Review and verify partner financial reports before liquidation
Support timely close out processes for projects with youth-led partner organizations
Provide information during grants audits and compliance reviews at project level.
Deliver on YODA Preparedness Priorities: 20%
Preparation of monthly, quarterly and year-end schedules and grant financial reports
Ensure the items on the month-end checklist on Project, Grant Monitoring and Grant set up is actioned and updated on a monthly basis
Data cleansing by ensuring all ended grants are financially closed and updated.
Participate in YODA trainings and business strengthening by adopting business processes and systems in line with the new Supply Chain and Finance Manuals
Gender and Inclusion: (5%)
Practice Gender and Inclusion by understanding and putting into practice the Value-Based Leadership underpinned by Feminist Leadership principles
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Other duties (5%)
Any other assignment within the scope of work.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
Bachelor’s Degree in either business, social sciences or international development
At least CPA 2 or other equivalent professional qualification in accounting
Minimum 5 years’ experience in grants management or a similar role in INGO
Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, EU, etc.) compliance requirements
Experience in supporting program teams
Problem solving skills to identify and lead the resolution of issues
Strong communication (written and spoken), and interpersonal skills
Qualifications/ experience desirable:
Previous experience in SAP ERP or any recognised grants management system
Attention to detail and analytical skills
Planning, management and coordination skills
Experience in working with multicultural teams
Facilitation and training skills
Administration and effective communication skills
Ability to work and interact with others at all levels
Languages required:
Excellent written and verbal communication skills in English and Kiswahili.
Knowledge:
Good understanding of finance processes, systems and principles
Good understanding of donor rules
knowledge of major donors’ compliance requirements
Good knowledge on grants management and reporting
Ability to support program teams during budgeting and reporting
Skills:
Ability to work and interact with others at all levels, particularly young people and youth-led organisations
Skilled in usage of ERP SAP
Builds capability on financial management by coaching colleagues, partners and sharing knowledge in networks
Strong analytical skills
Planning and organizational skills
Ability to communicate clearly and effectively
go to method of application »
Use the link(s) below to apply on company website.
Apply via :
