Responsibilities
Within the limits of delegated authority, the Chief of Mission Support will be responsible for performing the following duties:
Contributes to the implementation of the mission/office mandate by providing the necessary managerial, logistical / technical and administrative support required for the fulfillment of the mandate, including such areas as budget, finance, human resources management, logistics / supply chain management, communications, transport, air operations, etc. Certifies mission expenditures.
Advises the Head of Office on all matters pertaining to administrative and logistical support. Plans, organizes, implements, manages and oversees activities of all administrative and logistical /technical support operations.
Provides effective management of human, financial and material resources of the mission.
Identifies broad strategies required for the development and implementation of the mission support’s work programme. Ensures alignment with the Organizational and Departmental strategic goals and directions.
Ensures development, preparation, coordination and monitoring of overall work plans, strategies and programmes for the support activities of the mission and takes the lead in securing the required human and financial resources for the mission.
Establishes a set of sound policies, procedures, practices, standards and tools that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, financial and human resources management and control.
Liaises, negotiates and coordinates with national authorities with respect to administrative and logistical matters.
Ensures cooperation and integration of administrative and logistical resources with military, civilian police and other substantive elements of the mission as required.
Provides guidance, support and supervision to senior administrative and logistics / technical support staff as well as audit and evaluation services, as appropriate.
Ensures the provision of guidance, performance evaluation, supervision and mentoring to all administrative & logistics/technical support and other staff in the areas of his/her responsibility. Maintains good order and discipline of staff under his/her overall supervision.
Represents the mission before legislative bodies, providing information and clarification in support of budget proposals.
Represents the mission support component at meetings, protocol and ceremonial occasions, military parades, etc.
Performs related duties as may be required by the Head of Mission, DPPA-DPO or DOS, e.g., provides briefing to visiting senior officials on mission, administrative and technical support activities, etc.
Performs other related work as required.
Competencies
PROFESSIONALISM: Ability to provide seasoned effective specialized advice in a broad range of human resources, financial, logistical, and administrative areas to Head of Office/Mission, and to Headquarters and senior mission staff; ability to ensure adequate preparation of reports or rationale with respect to key logistic and administrative decisions; strong negotiation and conflict-resolution skills. Ability to analyse system-wide opportunities for integration with RCO and Country Team with a view of establishing common support services across the entities. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
CREATIVITY: Actively seeks to improve programmes or services; Offers new and different options to solve problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; thinks “outside the box”; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.
LEADERSHIP: Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
JUDGEMENT/ DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information;
Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
Education
An advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, management, logistics, supply chain management, engineering, communications or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
At least fifteen (15) years of progressively responsible experience in public or business administration, human resource management, finance, accounting, logistics, supply chain management, information technology or related area is required
At least five (5) years of experience at managerial level working in United Nations common field operations, including peacekeeping and special political missions is required.
A proven track record of leadership and management in multicultural settings in a politically sensitive context is required
Experience in mission liquidations is desirable
Experience implementing complex support programmes requiring various UN rules and regulations as well as administrative rules and procedures is required
Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required.
Apply via :
careers.un.org
