KIMC/SOA/HR/02/2023
Job Description.
Duties and responsibilities at this level will entail:
Typing drafts and manuscripts of official documents such as letters, memos and reports;
Managing e-office activities such as e-mails;
Operating office machines such as photocopiers, scanners. shredders and facsimile machine;
Enhance and maintain the reputation of the department by offering friendly reception to stakeholders:
Handling telephone calls and appointments;
Receiving and dispatching notices of meetings and minutes to relevant parties:
Supervising the Assistant Office Administrators;
Maintaining and updating the register and contacts of stakeholders; and
Enforcing information security measures in the office by locking documents and maintaining confidentiality of passwords to prevent unauthorized access.
Job Specification.
For appointment to this grade, an officer must have:
Served in the grade of Senior Office Administrator Il/Personal Secretary |, KIMC Grade 7 or in a comparable position in the Public Service or Private Sector for a minimum period of three (3) years;
Degree in Office Management Administration Technology, Business Administration and Office Management or equivalent qualifications from a recognized Institution;
Be a registered member of Kenya National Secretaries Association (REMASA)
Certificate of Supervisory Course attendance from a recognized Institution lasting not less than two (2) weeks;
Certificate in computer application skills; and
Shown merit, integrity and ability as reflected in work performance and results.
Terms of Service
The successful candidate will be on Permanent and Pensionable terms of service. ThemMinimum basic salary for this position will range from Kshs, 58,828 — Kshs. B1,401 per month exclusive of allowances
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Candidates who meet the above requirements are invited to send thelr applications quoting the Job Reference Mumber, accompanied by an Application Letter, Detailed Curriculum Vitae, Copies of Academic and Professional Certificates, Mational Identity Card. Transcripts and Testimonials; Daytime Contacts, Full Names and Contacts of three (3) referees to be addressed to:The Director/ CEOKenya Institute of Mass Communication,
Uhole Road (South B), Mairobi,Off Mombasa Road,P.O. Box 42422 — 00100,NAIROBI.The application should ONLY be hand delivered or posted) not later than 19th January, 2024 at 5.00 pm.Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.Successful candidates after interviews will be required to obtain the following documents:
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