Role Profile
We are looking to bring on board an analytically minded individual to join our team as a Purchasing Officer.The individual will be tasked with working closely with the Purchasing manager to analyze our current buying systems and create the best practices for day-to-day purchasing operations. This position takes charge of the implementation of the purchasing strategy, policies & plan; product pricing strategies; supplier contract renewals, negotiations as well as returns while ensuring quality and cost control.
Roles and Responsibilities
Payment management: Prepare LPOs from all warehouses for approval by Purchasing manager as per product movement. Send LPOs to the relevant suppliers and confirm deliveries; Follow and ensure minimal lead times for deliveries as per the LPOs.
Purchasing: Ensure all the buying targets are met by following up with the warehouses for completion and achievement. Follow up with the accounts to ensure rebate payments are achieved. Negotiate for best-trading terms, margins and discounts
Stock Management: Monitor stock levels in the warehouses and advice accordingly. Initiate prior stocking up for high seasons-eg Back to school, Christmas, End months. Add new items on the catalog/inventory; update inventory prices as needed.
Supplier management: Update supplier agreement files and documents. Communicate expiries, damages and obsolete goods to suppliers for solutions; Handle official meetings with vendors. Compare and double-check market prices to ensure the best deals. Review opportunities to make business savings utilizing negotiation and purchasing best practice tools and methods.
Data Management: Analyze data and reports; Keep accurate records of the purchases made in the business. Prepare relevant purchasing reports and meeting minutes; Reconcile purchases with Finance at the end of the month. Compile data relating to supplier performance to enable evaluation.
Market Analysis: Continuous monitor market trends, competitor strategies, market suppliers to ensure alignment and know-how of the current market and industry trends;
Work seamlessly with other relevant departments for the goal of the company.
Any other duties within the purchasing department as assigned by the Purchasing Manager.
Skills and competencies
Analytical & Logical Thinker;
Attention to detail;
Drive for Execution;
Commercial Acumen;
Self-motivated
Honesty and integrity.
Tech Savvy
Minimum Requirements:
Relevant Degree in business and/or Supply Chain;
Professional qualification in supply chain is a plus;
Knowledgeable on purchasing functions with a minimum of 3 years experience preferably within Fresh retail;
Good knowledge of purchasing, negotiation, commercial understanding and cost breakdown;
Able to add value, reduce costs and input to business improvements;
A good understanding of the retail market is a plus;
Be able to meet strict and dynamic deadlines;
Kenya Performance Indicators
1 % OOS(Out of Stock)
Supplier rejection rate and cost below 1%
Credit Days-15 days
Gross Fresh-30%
100% vendor management.
100% quality of produce Sourced.
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