Overall purpose of the role:
The Grants Management Coordinator role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Specifically related to grant management are:
Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
Responsible for ensuring project files are up to date
Provide continuous support and guidance to project cycle management
Duties & Responsibilities: Responsibilities:
Grants Management
Oversee and refine grants and contract management systems and processes
Update, streamline, and disseminate grants management tools and resources
Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
Lead contract revision as needed
Serve as key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
Maintain and update DRC’s online Grants Management System platforms and trackers
Along with PMs, ensure project files are kept up to date
Project Cycle Management
Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
Serve as key focal point for ensuring that project teams meet standards for project cycle management, including supporting with trainings and capacity support
With the Head of Programme, lead monthly program review meetings to proactively review any challenges or delays in project target or spend
Keep the Head of Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions.
Serve as project coordinator for specific grants or contracts, as needed
External relations
Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
Serve as the primary focal point for donors and partners on all grants related issues
Experience and technical competencies:
Minimum 3-5 years of relevant work experience with an NGO
Experience in writing high quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
Knowledge of donor rules and regulations
Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
Ability to work effectively and efficiently both independently and in teams
Education
Degree (Master’s degree) in political science, international development, economics or other relevant field
Language:
Excellent written and spoken English
Fluency in spoken Kiswahili
Key stakeholders:
Senior Management Team
All programme staff
Donors
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values
Closing date
4 Dec 2023
go to method of application »
Use the link(s) below to apply on company website. Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies. Please remember to upload both a letter of application and your CV and do not attach any written recommendations.
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