REF: PU/ADV/01/11/2023
REQUIREMENTS FOR THE POSITION OF CLERICAL OFFICER II (LOCUM)
This is an entry level to this cadre in the University and appointment shall be on such terms and conditions as may be determined by the University management from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenya Labour Laws.
Academic Qualifications
The candidate must have a certificate in Clerical Operations/Business Administration/Business Management or any other related area of study from a recognized institution.
Experience
The candidate must have at least one (1) year work experience in the relevant field.
In addition, the candidate must have experience in handling the following:
Assist in dispatch of documents
Assist in handling of enquiries and requests
Assist in management of records and documents
Assist in photocopying of documents
Assist in receiving of documents
Filing
Recording
Sorting of documents
Duties and Responsibilities
The successful candidate will be involved in carrying out the following duties.
Opening of files for newly admitted students
Filling of all correspondences in students’ files and section’s files
Record and monitor the movement of files to and from the registry
Provision of all files needed within the section and other sections/departments/schools at the right time and to the authorized persons within the stipulated guidelines
Ensuring files are in good order and information is well secure
Ensuring that information contained in the files is correct and certified where necessary
Preparing outgoing materials received for dispatch
Collects and delivers correspondences within the admissions offices: and delivers/collects mails from other sections/departments/schools
Sorts, Organizes and arranges the file cabinets under the guidance of the Registry Clerk
Archive all old files that are not in frequent use/demand and retrieve the same if need arises
Perform any other duties that may be assigned by the immediate supervisor
Skills:
The candidate must have the following:-
Communication skills
Computer proficiency skills
Interpersonal skills
Organisational skills
Team work skills
Time management skills
Interested applicants should send four (4) copies) of their application for the above position.
Applications and recommendations letters from referees should be addressed to,
The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi
Applications should include an up to date CV, giving details of applicants age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.
Pwani University is an equal opportunity employer, female candidates and persons living with disabilities are encouraged to apply.
Persons living with Disabilities should attach a copy of their National Council for Persons with Disabilities (NCPWD) registration Card.
Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.
The deadline for submitting applications is Tuesday 21st November, 2023. Applications received later than this date will not be considered
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