Key Responsibilities
Assist the team in making requests through Tradogram and follow up with P&L for timely delivery.
Support in follow up with Field teams in ensuring the logistic support is offered including conference package, accommodations, Vehicle requests and non-payments of hotels/suppliers.
In liaison with the Programmes Assistant support in planning and arrangements in relation to daily team operations.
Review of programmes & MDT team, advances and surrenders using the new advance/surrender system and support in verifications of approved plans.
Sharing of programmes & MDT team movement plans and uploading the same on sharepoint
Working closely with the channel leads and Programmes Assistant in ensuring Timely and accurate team advances on Mpesa are processed in required timeline (Finance SOP): MDT, PSS, Outreach, RMCs, Nested Providers.
Collate all logistics claims, payments, field advance requests and surrenders on behalf of the programmes and MDT
Working closely with the channel leads to ensure form 3 s is shared for daily team performance tracking
In collaboration with the Programmes Assistant, support in communication with Team leads, Nested providers, PSS Supervisors on any development, Targets ,SOPs and taking minutes during monthly meetings
Attend monthly meetings when delegated, pillar 1 meetings, MDT meetings and quarterly MAT meetings, take minutes and track implementation of all action points
Any other duties assigned.
Degree in Business Administration or equivalent
Prior experience in Programs and administration support will be an added advantage
Skills:
You will demonstrate a strong working motivation towards effective sexual reproductivehealthcare through the MSK Channels
You will be keen to champion the rights, skills and needs of organisation through differentchannels and programs
Behaviours and Values:
Successful performance at MSK is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others.
Work as One MSI
You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MSI, enabling us to maximize our ability to influence others.
You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.
Show courage, authenticity and integrity
You hold yourself accountable for the decisions you make and the behavior you demonstrate.
You are courageous in challenging others and taking appropriate managed risks.
Develop and grow
You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
You manage your career development including keeping your knowledge and skills up to date.
Deliver excellence, always
You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
You build and maintain effective long-term working relationships with all stakeholders, and are a true MSI ambassador.
Leadership
You inspire individuals and teams, through situational leadership, providing clear direction.
You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
You articulate a vision of the future which inspires and excites others.
The subject of the email should read Programmes Intern.
go to method of application »
Suitable and qualified candidates should email one document combining an application letter and CV to pd@mariestopes.or.ke on or before November 10, 2023. . Applications will be reviewed on a rolling basis. Do not attach certificates and testimonials.
Apply via :
pd@mariestopes.or.ke
