Purpose of Assignment
The primary responsibilities of the Grants Officer will encompass strengthening the grant function, particularly during the onboarding process for Hackathon applicants and expanding the scope of the GUC. This includes offering support in the review of budgets and narratives. Additionally, the officer will be actively involved in the monthly review of financial reports submitted by active grantees, which encompasses reviewing invoices for reimbursements and conducting field visits to physically verify financial documents. Furthermore, the officer will provide on-the-job training to grantees, addressing identified monitoring gaps, and may also engage in various supportive assignments as required. The officer will ensure monitoring and capacity building of the grantees is extensively conducted to reduce risk in the mismanagement of the active signed agreements. This will also ensure necessary technical support is given to all grantees. It will also help to fast truck the packaging of the grants package for client (USAID) approval..
Facilitates capacity-building initiatives for grantees by collecting necessary paperwork for the purpose of monitoring technical and financial alignment.
Assists in the preparation and documentation of the grants award cycle for both grants, ensuring that the technical prerequisites required for capturing relevant information in the solicitation process are readily available.
Provides support to grantees in reviewing DA1 processing requirements and tracking foreign tax reporting.
Supports the monitoring and regular verification of assets held by grantees.
Aids in reviewing grantees’ budgets for accuracy and reasonableness, ensuring that budgets are well-supported with precise budget narratives for onboarding purposes.
Documents identified gaps during routine monthly and weekly monitoring to facilitate capacity-building efforts.
Maintains a financial management filing system for SAF and GUC activities, including the accurate tracking of fund reimbursement, liquidations, and burn rates, and ensures there are no delays in fund disbursement.
Collaborates with the Grants Manager to ensure that deliverables remain on schedule.
Ensures that grantees comply with periodic requirements as per grant agreement clauses.
Establishes sound mechanisms in accordance with RTI policies and Generally Accepted Accounting Principles (GAAP) to facilitate grant fund disbursement and the justification of expenses.
Analyzes grantees’ funding requests and technical reports as needed.
Provides support for day-to-day operational activities to ensure that the grants mechanism offers the necessary support to the project team.
Requirements and Qualifications
To be considered for this position with USAID WKSP, candidates should meet the following requirements and qualifications:
A Bachelor’s degree in a Business-related field, Finance, or Accounting from a recognized institution.
Certified Public Accountant (CPA) part II certification.
A minimum of five (5) years of work experience in an organization related to donors or donor-funded projects.
Proficiency in the use of Microsoft Office, indicating a strong command of essential software for the role.
Strong analytical and review skills, with a keen eye for detail and a systematic approach to documenting review outcomes.
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