Role Overview
The Director, Finance & Administration will be responsible for finance, administration, fiscal management, contracts, and grant management, as well as financial and grant reporting. The role holder will develop and implement a finance and administration framework, monitor, and review its effectiveness for informed decision-making, including appropriate financial and risk management strategies, internal/external audits, compliance policies, organizational planning, and reporting.
Responsibilities:
Provide efficient overall financial management including developing and managing administrative processes and procedures, financial resources budgeting and cash management systems.
Provide robust financial oversight for the organization, ensuring that committed funds, pipeline funds and funding gap outlook is well managed and up to date.
Provide guidance and leadership in development of overall budgets, grants, and contracts for the Organization.
Review, develop, and implement financial policies, procedures, and practices; recommend improvements to financial processes and controls as required or needed.
Oversee preparation and timely distribution of the annual budget, long-term forecasts, and regular financial and management reports in accordance with internal and external obligations.
Provide efficient organization and oversight of cash management processes, including liquidity management, risk assessment, bank relationship management, timely accounting and reconciliation of all transactions, security for cash assets on site.
Lead and Monitor staff timesheet keeping, and allocation of salary costs to Project and other budgets.
Provide all budget holders with a monthly update on budget variance analysis, and work with them to estimate fund requests on a timely basis to ensure resources are in place for carrying out project activities.
Produce monthly liquidity reports and monthly payment obligations.
Manage financial aspects of budget development for new proposals, monitor budget and expense trends, recommend, and implement corrective actions as required or needed.
Oversee and monitor sub grantees/ grants as required.
Ensure compliance with policies and good practices and management of the procurement strategies including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement.
Ensure effective management of the contracting strategy including tendering processes and evaluation; effective management of the administrative contract, contractor, and legal implications; efficient oversight of procurement processes and logistical services.
Lead logistic and administration team and ensure effective and smooth office operations, including security and safety of the workforce, transportation management, asset management and Information Technology.
Manage the Internal/External and project specific audit processes.
Qualifications:
Master’s Degree in Business Administration, Public Administration, Finance, Economics, or related field.
Professional Accounting qualification (i.e., CPA, or equivalent).
At least 10 years of financial leadership experience in finance & control, reporting, accounting, risk management, treasury, project development and investments with non-profit or for-profit organizations.
At least 4 years of Management experience in a similar role.
Experience supporting donor funded programs, with good understanding of donor regulations. Existing relationships with donors will be an added advantage
Proven experience in successfully building or reorganizing a financial system, preferably in a cross-organizational, multi-country context.
Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs.
Solid knowledge in financial resources, contracts, asset and procurement, information and communication technology, and general administration.
Ability to lead business processes re-engineering, and implementation of new systems (business side).
Personal Attributes:
Great leadership and people management skills, including excellent communication, interpersonal, and diplomatic skills.
Strong analytical and organizational skills, including a demonstrated ability to conduct complex analysis of financial data and to forecast/assess the financial impact of proposed plans/projects.
Skilled in managing and compiling financial data and ensuring compliance with various donor requirements.
Demonstrates strong oral and written communication skills in English, working level of French is an advantage.
Strong interpersonal skills and integrity.
Reliable, valuing the importance of timeliness and accuracy.
Excellent organizational capacity and resourcefulness
How to apply:Please make your application on our online recruitment portal. This will require you to create a profile and in addition attach your detailed and up to date CV with your contact details, details of current and expected remuneration, the names of three professional referees and a cover letter demonstrating how you meet our requirements. Your application should be sent by 29th October 2023
Apply via :
adeptsystems.co.ke
