Job Summary
The Grants Assistant will be based in Nairobi with frequent travel to different regions within Kenya. The Grants Assistant will support proper functioning of the Act!s Grants Management function including monitoring the entire grants management process from solicitation through close out and ensuring proper compliance with all donor regulations. He/she will ensure a rigorous financial and grants reporting and management system for the programs.
Key Responsibilities:
Support Grantee Reporting & Monitoring
Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures.
Review financial reports from grantees to ensure financial compliance against grant budget
Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
Regularly visit the grantees to conduct compliance reviews and ensure compliance with Act! and donor funding guidelines and requirements
Ensure that all grantee expenditures comply with the final and approved budgets (i.e. budgetary controls)
Conduct monthly reconciliations with Finance to ensure grant and finance records are up to date.
Filing and Administration
Maintain and update hard copy grant and working files. Slots within these files should be clearly labeled and organized for ease of reference.
Open new grant file for every new grant.
Scan all key grants documents and have soft copies saved in the sever.
Qualification, Experience and Skills: Academic Qualifications
Bachelor’s degree in Commerce, Accounting or related business field
Professional Qualifications
Certified Public Accountant of Kenya (CPA-K) or ACCA qualification.
Indicative level of Experience
Minimum 3 years’ experience in Finance/Grants.
Essential Skills and Competencies
Ability to work in a fast-paced environment requiring multi-tasking.
Excellent analytical skills.
Good people skills, writing and reporting skills.
Willingness to travel frequently.
Complexity and difficulty of the work
A demanding job that requires tolerance, community knowledge, project area and local political dynamics.
If you meet the requirements as contained in the above, please submit (1) a detailed and current CV; (2) an Application Cover Letter demonstrating why you qualify for the position, quoting your current/last gross salary and three referees including their most current contact details. All applications should be submitted electronically to hr.admin@act.or.ke quoting the reference number (ACT-GA-15-2023) and position of Grants Assistant on the e-mail subject line**.** Only shortlisted candidates will be contacted.The deadline for applications submission is 14th October 2023.
Apply via :
hr.admin@act.or.ke
