Job Summary
The Senior Executive Assistant will be responsible for managing the day-to-day activities of the CEO and ensuring daily administrative needs are met promptly and efficiently. Should have extensive experience supporting top-level executives, proficient in managing complex schedules and handling confidential information. Dedicated professional committed to ensuring seamless executive operations and facilitating strategic initiatives
Duties and Responsibilities
Maintain the CEO’s complex schedules, and diaries, coordinating meetings, logistics, and international conference calls, preparing agendas, taking minutes, and making necessary travel arrangements
Liaise with key stakeholders to resolve queries/complaints raised by internal and external clients, suppliers, etc.
Prepare, collate and hand in all necessary information required by the CEO prior to any meeting or interaction
Assist in the coordination and execution of special projects, as assigned by the executives
Consistently build and maintain relationships with key stakeholders for the purpose of working together to support the CEO
Support delivery of CEO initiatives, via management of trackers to ensure success within the agreed timelines
Ensure to keep the CEO up to date with daily, weekly and monthly reports of pending actions
Follow-up on the completion and submission of relevant reports from key stakeholders
Timely and professional responses to and report outcomes of ad hoc projects, business issues, client requests stakeholder requests, etc. that impact the business
Prepare reports, presentations, speeches, etc. on behalf of the CEO
Serve as a point of contact between the executives and various departments, clients, and suppliers
Anticipate the needs of the executives and proactively address them
Prepare and reconcile expenses for the CEO
Conduct research, collect and analyze data to prepare reports and documents for the CEO when required
Communicates with the Board of Directors and coordinates the full life cycle arrangements for their meetings from arrival to departure.
Provide support to all directors and senior management team when required
Minimum Requirements and Competencies
Bachelor’s Degree in any Business Discipline
7+ years’ experience in an Executive Assistant role preferably supporting C-level executives
Ability to manage senior executives in the organization
High levels of integrity and confidentiality
Proven ability to streamline processes and enhance efficiency in fast-paced environments.
Able to handle sensitive information with integrity and confidentiality.
Strong written and verbal communication skills.
Exceptional organizational and multitasking abilities, with keen attention to detail
Interested candidates should send their comprehensive CV and cover letter to careers@securex.co.ke indicating on the email subject the position they are applying for by 15th October 2023.
Apply via :
careers@securex.co.ke
