WHAT WE CAN ACHIEVE TOGETHER
The Operations Administrator will work as part of a team within a business unit, coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, and volunteer program.
Perform specific administrative support in the day-to-day decisions within the scope of work assignments and prioritize work independently.
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to the supervisor.
Responsible for managing fleet and supervision of logistics Assistant/Drivers
Supervise volunteers, interns, or temporary staff, including training and orientation, and demonstrate sensitivity in handling confidential information.
Managing office petty cash and ensuring timely replenishment by Finance standard operating procedures
Responsible for planning and scheduling team meetings, coordinating logistics for special events and meetings, workshops, training with partners and government stakeholders, central filing, and program Inventory.
Liaising with the Logistics Assistants/Drivers to coordinate and make logistical arrangements for meetings, workshops, training, and events.
Coordinate accommodation for TNC and non-TNC travelers (both local and international).
Be willing to travel, work overtime, and work evenings and weekends as needed.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and strain.
WE’RE LOOKING FOR YOU
Bachelor’s degree and two years related experience or equivalent combination.
Experience coordinating administrative processes.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
DESIRED QUALIFICATIONS
Bachelor’s degree and two years related experience or equivalent combination over 5 years of experience working in an INGO in operations, administration, or programs support.
Experienced use of operations systems like concur or equivalent.
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Ability to implement complex processes.
Demonstrated experience handling confidential information.
Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
Experience interpreting guidelines to achieve desired results.
Experience supervising staff, interns, and volunteers.
Strong organization and negotiating skills, accuracy, attention to detail, and ability to manage multiple tasks
Experience in supporting Human Resource processes.
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