Job Purpose
The job exists to provide secretarial and logistical support to the offices of the Directors and Deputy Directors and Head of Regional Offices to ensure smooth running of all
Key Responsibilities /Duties/Tasks
Managerial Responsibilities
Guide junior staff working in the Administrative;
Operational Responsibilities:
Recording information in shorthand and transcribing in typewritten form processing data and managing e-office;
Operating office equipment;
Ensuring security of office equipment, documents and records;
Attending to visitors/clients;
Handling telephone calls and appointments;
Managing office petty cash;
Ensuring good office layout; and
Ensuring that all visitors are sanitized before they enter into the offices.
Job Dimensions:
Financial Responsibilities
Responsible for procurement budget for the office administrative services approves procurement requisitions for office administrative services
Responsibility for physical assets
Computer and accessories
Furniture (Assorted)
Printers
Photocopier
Shredder
Telephone set
Wall clock
Fridge
Water dispenser
Television set
Decision making /Job Influence
Operational decisions
Financial decisions
Working Conditions
The job holder will operate in an office setting with numerous visits to regional offices.
Maintaining sensitive records.
Minor accidents possible, such as cuts, bruises and strains
Exposure to machines, fasteners cuts, dusty files and pins.
Job Competencies (Knowledge, Experience and Attributes/Skills
Academic qualifications
Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management or equivalent qualification from a recognized institution;
OR
Bachelor’s Degree in Social Sciences AND a Diploma in Secretarial Studies from a recognized institution;
Professional Qualifications / Membership to professional bodies
Membership to a relevant professional body and in good standing where applicable.
Previous Work Experience
N/A
Functional skills Behavioral Competencies/Attributes
Time management skills
Interpersonal skills
Management skills
Customer care skills
Computing Skills
Analytical skills
Negotiation skills
Financial management skills
Communication skills
Supervisory skills
Team player
Organizational skills
Shorthand and Typing skills
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Each application must be accompanied by a copy of the National Identity Card/Passport, duly Filled PPRA Formal Application Form and attach all copies of relevant academic and professional certificates, testimonials and other relevant supporting documents (Each copy must be self- certified that it’s a true copy of the original).
The Application and required documents should be scanned in PDF format as one continuous document however if the documents are many, they can be separated to a maximum of three PDF documents and sent by EMAIL ONLY to recruitment@ppra.go.ke
Formal application form and details of job descriptions and specifications can be found on the PPRA website (www.ppra.go.ke).
Applications must be addressed to the address below and must be received on or before 5.00 p.m. on Friday, 13th October 2023.
Director General
Public Procurement Regulatory Authority
6th Floor, KISM Towers, Ngong Road,
P. O. Box 58535-00200,
NAIROBI
Apply via :
recruitment@ppra.go.ke