JOB PURPOSE
Reporting to the National Director the Executive Assistant will be responsible for providing high level confidential support to the National Director, strategic secretarial and administrative services; by ensuring that effective planning and administrative systems are in place.
RELATIONSHIP WITH OTHER DEPARTMENTS
Internal and external stakeholders.
DUTIES
Provide strategic coordination between the National Director and the internal & external stakeholders.
Effectively manage complex scheduling of the National Director’s calendar.
Coordinate National Director’s office events and clients’ meetings.
Plan and manage key organizational events such as AGM, Strategy days, Staff briefings and others as required.
Provide administrative services for the National Director’s office e.g. formatting documents, drafting letters, reports writing.
To offer support for National Director’s meetings by ensuring meetings are properly arranged and serviced.
Provide support using independent judgement to determine matters that require priority attention; prioritize, channel and facilitate communication between department heads.
To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
Assist in any other matter incidental to the National Director’s office as may be requested.
KEY PERFORMANCE MEASURES / INDICATORS
Efficient coordination with the internal & external stakeholders.
Leader support
Effective communication both written and verbal formats.
QUALIFICATIONS
Bachelor’s degree in a business-related course.
Proficient in Microsoft Office Suite.
Demonstrated professional competence in management of office administrative services.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED
Good communication (written and verbal), numeracy, presentation and analytical skills.
IT proficiency, especially Microsoft Office.
Team player while able to work independently.
Excellent interpersonal skills including diplomacy.
High level of professionalism, integrity and honesty
Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high-pressure environment.
EXPERIENCE
Served in a comparable and relevant position for at least 3-5 years providing high-level administrative support in a senior role.
Experience of managing and planning projects, conferences and events.
OTHER INFOMATION
Willing to uphold Christian principles of HFH Kenya
Confidentiality
Honesty
High levels of integrity
If your background, experience and competence match the above specifications, please submit your application (cover letter & CV/Resume) indicating your current remuneration, and full contact details of 3 referees to hr@hfhkenya.orgOn or before close of business 26 September 2023Due to the expected high volume of applications, note that only shortlisted candidates will be contacted.Indicate in the subject of the email: Executive Assistant To The National Director
Apply via :
hr@hfhkenya.org
