Role Purpose:
Providing general administrative support and driving services to the Regional Director and Staff in the office.
Role Deliverables:
Transport-related:
Ensure safe driving of Regional Director and office staff.
Receive and manage motor vehicle registration and de-registration of all ARO official vehicles with diplomatic plates.
In collaboration with the supervisor, ensure timely and adequate valid insurance cover for office and general office equipment.
Ensure that office vehicles and equipment are always in serviceable condition and timely arrange for repairs in the event of need and/or routine servicing.
Ensure prompt and accurate delivery of mail to multilateral, bilateral, embassies and consular, government and non-government agencies/ organizations operating from Nairobi.
Support supervisor to assist expatriate staff and their dependents.
Prepare dispatch and follow up on residence permits, diplomatic cards, motor vehicle registration and VAT Exemptions for ARO.
Maintain a record of travel and fuel consumption of the organizations’ vehicles.
Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.
Administration-related:
Supports the coordination and follow-up of all duty-related travels.
Support the day to day logistical and administrative set up of the office by ensuring that what is necessary for staff to work in a smooth, healthy and safe environment is provided;
Performs other duties are requested by supervisor.
Key skills/Expertise:
Proven experience in a similar position; preferably in the NGO sector
High degree of integrity and honesty and ability to maintain high level of confidentiality
Good sense of orientation and knowledge of the city’s routes
Computer literacy (Word, Excel, and Power Point)
Diligence and attention to detail
Good interpersonal relationship and communication skills
Fluency in English; working knowledge of French and/or Portuguese is an added advantage
Subscribe to IPPF’s Policies, Mission, Vision, and values and IPPFAR’s, Procedures, rules, and regulations
Focus on continuous improved results/performance
Sound judgment.
Initiative and ability to work independently as well as a member of a team
Flexibility and willing to work outside normal working hours when the exigencies of service so demand
Ensure the safety and security of the vehicle and its passengers.
Role models safeguarding, anti-racism and non-discrimination and acts with integrity
Demonstrate an understanding of and commitment to safeguarding in a local and international context.
Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others
An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice.
Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.
Competencies:
PROFESSIONALISM: Knowledge of (related field). Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Interested individuals should submit an application form in the IPPFARO CV form and a 1-page cover letter to: hroffice@ippfaro.org with the job position you are applying for as the subject of the email by 14 September 2023. Please note that IPPFAR will not consider applications that are not done in the requested format.
Apply via :
hroffice@ippfaro.org
