Job Ref No.HR/054/17
The successful candidate will be responsible foroverseeing the effective management of the Bank’s Projects and Premises.
Job Responsibilities
Contribute to the strategic planning and development of the Bank’s premises agenda, site, in conjunction with the Management and the Leadership Team, and be proactive in identifying the most appropriate and effective solutions to the premises needs of the Bank.
Developing a premises and maintenance plan, and addressing all aspects of the Asset Management Plan
Ensure effective maintenance of all Bank premises and buildings
Timely processing of payment of lease rentals in-line with lease contracts
Ensure that the planned maintenance programme for the Bank is understood and any need to use third-party contractors is agreed.
Maintain a file of all work undertaken by third party contractors to include:
Specification;
Quotes –both successful and unsuccessful;
Method statements and risk assessments forwarded by the contractor to cover the specified work, some of these may be generic;
Copies of the signing-in log and Asbestos Register review;
Copies of all permits to work.
Agree the scope of the work and obtain quotes from third party contractors prior to instructing them to undertake the work to demonstrate that best value has been obtained.
Ensure thatall work is signed off on completion, identifying any areas of concern, and managing the contractor until the work is completed satisfactorily.
Maintain a register of Risk Assessments for operations undertaken by the Premises team, and ensure that a rolling programme of auditing Risk Assessments is implemented to ensure that they are still relevant.
Ensure that the Premises Team use equipment in a safe manner and are appropriately trained.
Obtain risk assessments and method statements from third party contractors prior to them starting work on site.
Operate a permit to work scheme for all contractors and ensure that all contractors are in possession of a permit prior to starting work.
Continuously monitor compliance with health & safety regulations.
Manage and monitor effectively all lettings and sub lettings of Bank Premises.
Advice the Bank Management, on the optimum use of funds allocated for structural and non-structural maintenance and on best return on investment.
Ensure all issues related to premises are addressed within the stipulated SLAs.
Receive regular reports from the premises team regarding the reactive maintenanceundertaken, including date, time taken, materials utilised and lead member of staff.
Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
Maintain high standards of OSHA and brand across the branch network and ensure servicedelivery to customers is not impacted.
Other Responsibilities will include:
Provide leadership in staff matters in the unit including setting objectives, appraisal, training and performance improvement.
To keep abreast of developments in the Projects and Facilities Management field and identify possible areas where there is scope to improve systems and procedures.
Provide leadership to teams reporting towards achieving high professional standards in theunit’s operations and service delivery to internal and external customers.
Develop and sustain cordial relationships with other departments to ensure effective delivery of service.
Qualifications
University degree In Engineering or Business related field
Master’s degree will be an added advantage
Certification in Project Management such as Prince 2
Minimum of 5 years’ experience in Project and Premises management.
A soundknowledge of real estate statutory requirements and all round banking experience
Ability to think creatively and develop innovative solutions
Excellent interpersonal, communication and customer engagement skills
Excellent influencing skills at all levels of staff and good stakeholder management
Integrity and courage to challenge and drive delivery of breakthrough ideas
Strong functional skill in Risk management, Analytics, Project and program management, development, budget administration and controls.
Integrity and courage to challenge cost related decisions
Proficient in computer applications
Conversant with banking regulatory requirements.
