JOB SPECIFICATION:
Provide general office support services and schedule appointments, follow up on action deadlines, draft routine correspondence and assist in the preparation of documentation for distribution to various offices
Process and follow up on administrative arrangements and forms related top the official travel and process travel insurance documents
Maintain up to date electronic and manual filing system for all correspondence, company internal and external communication
If deemed necessary, participating in any special company events, planning and preparation along with contacting and managing clients
Carrying out tasks such as screening, logging and prioritizing incoming mails, emailing, telephone messages and appointments
Maintain a database with all the clients and suppliers, process applications for certification and ensure all files are updated
Reception duties: receive clients and refer them to appropriate staff members, answer designated company phone calls, route calls and take messages
Communicating with management and co workers by telephone, in written form , email or in person with regards to the staff calendar. This includes coordinating travel accommodation for staff going for assignments from time to time
Being the custodian of fixed asset registers for all units, ensuring that they are updated at all times with the necessary information
Incharge of the tea girl, messenger and company driver(s)
DO YOU POSSESS THE FOLLOWING:
A minimum of a Bachelor’s Degree in a Business Management or Business Administration or a related field from a reputable academic institution,
A minimum of 4 years pointed working experience in a similar position in a busy office environment with special emphasis on a multinational working environment.
Experience in planning of logistics for staff across all cadres in the company’s organizational structure.
Good command of English and Kiswahili languages, proficiency in French will be an added advantage
Experience in basic book keeping, marketing and customer care and service.
SPECIAL ATTRIBUTES
Self Driven
Attentive to detail
Good listener
Good decision making skills
Well-groomed and smart
Confidentiality
KEY PERFORMANCE INDICATORS
Good planning skills
Good Communication skills
Customer service relations
Ability to meet set timelines
Supervisory skills
Good interpersonal and intrapersonal skills
NOTE:If you meet the above requirements and understand the role profile, you are encouraged to send in your curriculum vitae and application letter only to info@africertlimited.co.ke not later than 5th September 2023 at 17:00hrs EAT.
The position is open to Kenyan citizens only.
AfriCert Limited is an equal opportunity employer and all persons qualified for the above position are highly encouraged to apply.
Apply via :
info@africertlimited.co.ke
