Job Description
The intern will report to The Country Finance Officer: Treasury and Finance control and will be charged with the following responsibilities:
Assisting with scanning documents.
Assisting with verifying and analysing quotes for the selected supplier for review.
Preparing payments in Sap by Design and in the bank platform
Updating suppliers on all payments made i.e., relevant details of the payment.
Preparing the cheque register and processing the bank reconciliations.
Ensuring that new suppliers have provided all relevant information required to be added in SAP by Design e.g., bank details, postal addresses.
Updating the new suppliers with master data after approval by Country Finance Manager
Reconciling M-PESA payments for participants.
Preparing LPO in the system after the supplier has been approved and go ahead for LPO given.
Follow up on invoice submission and uploading the invoices in the shared folders and requesting statements from suppliers.
Checking for completeness of documents before payments are done.
Reviewing invoices and check whether they match with the LPO.
Finding and preparing documents in preparation for project audits and filing them back in an orderly manner.
Reviewing expenses returned by staff to check if they reconcile with work advance given and prepare a spreadsheet for approval.
Any other duties as may be assigned by Country/ Project Finance Officer.
Qualifications
Bachelor Degree in Finance, Accounting or business administration with a CPA Part 3.
Currently in the final year of undergraduate degree or completed his/her studies.
Knowledge of NGO/ International development financial policies would be an added advantage.
Keen to learn
Attention to detail
Computer literacy; Ms Word, Excel and power point
Diligent
Professional etiquette
Additional Information
Duration – 6 Months
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