Essential job roles
The primary objective of this position is to support in the up-coming ALL SECTOR – Workshop by;
Ensure smooth and ample communication with all registered participants with up-to-date information within 24 hrs.
Manage any queries that may arise during registration.
Develop participant database that includes critical information and uploaded
Ensure that the APP is updated with the most recent information on a daily/weekly basis.
Working closely with Admin and Security, ensure updated SOP and administrative notes are available on time and updated.
Link participants on a common WhatsApp group.
Visa Processing
Ensure all registered participants receive up to date and correct visa processing documents. These include invitation letters and hotel letters.
Liase with HEARO admin and contact the hotel for all necessary details.
Prepare and store a secure repository of participant ‘sensitive’ documents that may be needed in the process to include passports etc.
Ticketing and Airport Transfers
Prompt participants for tickets and maintain a database of these.
Catalogue the tickets with transport provider ensuring timely and appropriate pickups/ airport transfers
Accommodation and Conferencing
Support in pre and post booking of accommodation for participants
Ensure all participants are appropriately booked in identified location before, during and after workshop
Provide administrative support during the workshop
Ensure needed training material are well kept during the workshop
Requirements
Minimum of a Bachelor’s degree in Business Administration Course or related field.
Internship experience
Benefits
The position is not a salaried but an Internship position. You will receive an Incentive.
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