JOB ROLE
WUSC is looking for a highly motivated Operations Assistant.
EMPLOYMENT OPPORTUNITY
DUTIES AND RESPONSIBILITIES
The Operations Assistant will be responsible for the following tasks to support the WUSC Kenya Country Office team and ensure smooth project implementation:
ADMINISTRATION (40%)
Collaborate with various stakeholders to proactively resolve logistical problems and concerns, offering creative solutions
Support the implementation of administrative services and contracts, review of invoices from service providers before submission for payment
Support routine and periodic administrative audits to ensure well maintained offices in Nairobi and Kakuma;
Assist in HR induction management
Coordinate filing and archiving in the Operations department
Support the management and coordinate meetings/workshops internally and externally
Coordinate and manage flight and accommodation bookings
Coordinate and manage staff movement in Nairobi and field offices
Assist in leave and timesheet management for staff
PROCUREMENT (40%)
Support the procurement function in the following areas:
Procure goods and services for the office and projects in accordance with WUSC’s procurement procedures and donor requirements
Review and update the list of pre-qualified suppliers, ensuring valid contracts with all suppliers
Review bid analysis before processing
Review quotation and ensure value for money
Prepare and ensure fully signed purchase orders (LPOs) before providing them to suppliers
Maintain procurement records in compliance with internal and statutory reporting requirement
Regularly evaluate suppliers for timely deliveries and adherence to agreed upon terms
ASSET MANAGEMENT (20%)
Maintain and update the asset register
Support physically verify all assets allocated to staff and ensure correct tagging
Support asset disposal in accordance with WUSC and/or donor requirements
Issue assets to new staff and collect them upon staff departure
QUALIFICATIONS
Minimum bachelor’s degree in Procurement and /or Supply Chain Management.
A Minimum of 3yrs work experience in a position with similar responsibilities.
Previous experience working in a fast and dynamic work environment
COMPETENCIES
A good team player with strong interpersonal skills and ability to work independently and effectively under pressure in a multicultural setting
Excellent knowledge of Google Suite Apps (Google sheets, Google Docs, Google slides, Gmail etc)
Excellent oral and written communications skills in English
Adherence to WUSC values and safeguarding policy
Apply via :
docs.google.com
