How can you make a difference?
Review monthly staff movement and location readiness for a smooth transition of staff from the HQEI Location in Nairobi-Kenya
Contribute regular updates/inputs to the HQEI Project team’s communication and engagement actions, including roundup documents, responses to staff queries, and participation in Q&A sessions/focus-group discussions with staff
Ensure staff recruitment and relocation are coordinated between HR, local operations, GSSC, and Division/Office
Be Involved in detailed planning on the ground of:
Legal coverage for incoming HQ staff
Number of new HQ IP Staff functions and timing of the relocation
Governance and management structures
Admin, IT, security, and protocol support needs
Workspace and budget requirements
Staff and family well-being needs – including schooling
Where UNICEF is already present in the location, preparation of existing teams/staff for HQs teams/staff presence
Staff Association coverage
Support the development of a Welcome Package for staff
Engagement in the planning process and facilitating the change management process
Support the provision of operational services and liaise with respective KCO and ESARO teams as needed
Support the coordination of the Onboarding Committee and welcome HQEI staff in Nairobi
Act as the contact person for HQ staff and Divisions for questions/answers and extra demand by HQEI
Update the welcome guide, keep an eye on the tracker, support staff information sessions, special needs requests, set up staff association, informal networks, etc.
Provide regularly updated information about HQEI to relevant KCO and RO teams in Nairobi
Support collecting the HQ Divisions’ needs for the design of the HQ office, in collaboration with ESARO and KCO
Coordination HQ staff installation in the new offices
Support KCO/ESARO review and write-up on common services needs and act as a backup where needed
To qualify as an advocate for every child you will have…
An Advanced University Degree in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Comptable) from an internationally recognized institute/body of accountancy with valid membership in good standing is required
A minimum of 5 years of progressively responsible professional experience, at the national and/or international level, is required, specifically in implementing organizational initiatives in one or more operations management areas including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology; human resources, risk management
Experience in working with corporate ERPs (Enterprise Resource Planning) and familiarity with Microsoft Office applications is required
Work experience in an emergency duty station is highly desirable. Prior experience in the development sector or UN system/ international NGOs would be an asset. Experience in supporting successful client-oriented work units is an asset
Fluency in oral and written English is required. Knowledge of another UN language is an asset
Deadline: 07 Jul 2023 E. Africa Standard Time
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