Specific Duties:
Under the line management of the Programme Manager – Terrestrial, Kenya, the Project Manager -Darwin Extra, Kenya will have the following responsibilities:
Project Management and coordination
Coordinate effective implementation of the Darwin Extra project objectives and Theory of Change, managing and supporting the inputs of multiple technical experts and field and partner staff
Provide technical support to project partners, facilitating partners and stakeholders to deliver outcomes and outputs
Lead the development of budgets, work plans and monitoring and evaluation frameworks for the project, in close coordination with the project implementing partners and key FFI staff
Ensure effective and timely delivery of project activities and deliverables against the work plan, targets, reporting timeline and budget
Manage procurement processes for FFI in accordance with institutional and donor requirements
Manage project inputs from relevant technical and operational staff, consultants and implementing partners
Coordinate project data and results management, ensuring compliance with FFI’s data management framework
Identify support needed to build the organisational and technical capacity of the implementing partners to deliver the project
Ensure that field operations are conducted to a high standard of health, safety, welfare, environmental good practice, and cultural sensitivity, in line with FFI global policies and procedures and any national policies and procedures
Grant Management
Act as primary point of FFI contact for the project implementing partners and stakeholders in coordination with line manager, Country Manager and Technical Specialists.
Ensure all grant agreements, sub-grant agreements and contracts are in place, appropriate to, and comply with, FFI operating standards, FFI Delegation of Authority (DoA), and implementation context within the region.
Manage the project to ensure delivery of the grant within timeframe and budget, in compliance with all obligations within the terms of the Grant Agreement, and in accordance with FFI policies and procedures, in close cooperation with partner leads.
Lead donor technical report writing, coordinating the inputs of FFI staff and partners, ensuring accurate and timely technical, operational and institutional reporting as per FFI and donor requirements.
Ensure any non-compliance is addressed or raised through appropriate policies and procedures.
At grant end, lead the grant management and administrative steps required for smooth grant closure and finalisation of all requirements with the donor.
Financial Management and Reporting
Be responsible for project finances with specific attention to tracking and forecasting expenditures to ensure project delivery is on budget and satisfies donor compliance requirements, FFI regulations, and the FFI Delegation of Authorities (DoA)
Ensure proper book-keeping for project financial records that meet both FFI’s in-country and UK-based institutional auditing requirements and internal and donor reporting and auditing requirements
Analyse project financial performance, including postings and spend, working closely with the Finance and Administration Manager, Kenya and FBP (E&SA)
Be responsible for regular budget forecasting and re-budget throughout the year in collaboration with project team as required
Oversee project implementing partners to ensure appropriate maintenance of project financial records and that financial management meets both FFI’s institutional auditing requirements and donor reporting and auditing requirements, working with Grants and Operations Manager, Kenya and FBP (E&SA)
Prepare project financial reports, with support from the Grants and Operations Manager, Kenya and FBP (E&SA), and ensure timely and accurate financial donor and institutional reporting.
Prepare periodic disbursement requests and budget justifications for the donor
Prepare periodic transfers to project partners as per sub-grant agreements in place, following receipt of accurate and timely project financial reporting from them as required
Ensure grant budget details are accurately entered into FFI’s institutional annual budget within agreed timeframes
Communications & Representation
Assist with documentation and dissemination of lessons learned internally and externally
Bring to the attention of the Communications Department news worthy items arising within the project
As required, represent FFI at appropriate external meetings and fora, including consultations, meetings and briefings
Project Development
As required, support the raising of additional support (financial and non-financial) to enable and complement project activities
Contribute to strategic planning and development of FFI’s wider work in the project landscape
Other
Support a culture of excellent communication, sharing of knowledge, lessons learnt and best practices and collaboration between project staff, wider FFI team members, implementing partners and other stakeholders as appropriate
Undertake any other tasks commensurate with the position that may be requested from time to-time by Line Manager
Person Specification
Skills
Essential
Excellent project management skills with proven experience in project design, development, implementation, monitoring and evaluation· Excellent financial management and numeracy skills, including budgeting and reforecasting
Strong organisational skills, with structured and methodical approach to work
Excellent interpersonal skills, specifically ability to communicate and collaborate effectively with partner organisations and donors
Excellent written and oral communication skills, including report writing
Advanced Microsoft Office skills, including Outlook and Excel
Fluency in English (spoken and written)
Desirable
Fluency in Swahili strongly desirable
Knowledge and experience
Essential
Undergraduate degree in wildlife management, conservation biology, natural resources management or a relevant field.
At least seven years of experience in project management – delivering complex statutory grants, involving diverse actors, and requiring delivery and monitoring of multiple streams of work
Proven experience in financial management of high-value grants (budgets totalling in excess of 1m GBP/USD pa)
At least seven years of experience in the design and implementation of conservation projects
Experience of grant management – legal compliance and the responsible management of donor funds
Proven experience in managing donor relationships effectively
Desirable
Master’s degree in Wildlife Management, conservation biology, natural resources management or a relevant field
Experience working with government agencies, communities and community-based organisations, local NGOs and for-profit entities
Experience working within a geographically dispersed team
Previous experience with DEFRA-funded projects
Proven experience working in the environment and development field internationally
Behavioral Qualities
Essential
Excellent team player, able to seek out and harness the views and contributions of others
Ability to understand the perspective of different stakeholders, to empathise, in order to facilitate identification of solutions to obstacles and challenges
Self-motivated and output-driven, committed to producing the highest quality of work
Flexible and adaptable in uncertain and changeable work situations
Rigorous and diligent approach to work
Commitment to FFI’s values and mission
Applications, consisting of a covering letter explaining why you feel you should be considered for this post, a full CV (tailored to the role as advertised, highlighting relevant experience and achievements) and contact details for two referees (who will not be contacted without your permission) should be sent to kenyajobs@fauna-flora.org Please mark your application “Project Manager, Darwin Extra, Kenya”.The closing date for applications is 9 June 2023. Interviews are likely to be held from week commencing 26 June 2023. Candidates selected for interview will be contacted by email or telephone – please specify your preferred method of contact in your covering letter and indicate where you saw the position advertised.
Apply via :
kenyajobs@fauna-flora.org
