Duties and responsibilities
The objective of this role is to lead the planning, budgeting and delivery of CIFOR-ICRAF’s global events in line with the institution’s strategic objectives and ensure all the events goals are met. Key tasks are as follows:
Develop and execute a Global Conferences and Events Outreach strategy; including narrative, and key messages in alignment with the editorial calendar and ensure that the timelines and deliverables are met.
Develop and execute full communications plans for each event and including briefs, editorial agenda, talking points and leading on the communications strategy
Liaise with CIFOR-ICRAF scientists to prepare and to assist in drafting concept notes related to CIFOR-ICRAF campaigns, events, online initiatives including events of global significance, Global Landscapes Forum events and regional and thematic events
Provide full events planning, reports and logistical service to CIFOR-ICRAF’s themes and regions and prepare event reports and lessons learnt for knowledge management
Manage consultants and staff involved in CIFOR-ICRAF’s global events and ensure effective coordination with scientists and Communications, Outreach and Engagement
Serve as a focal point, develop and manage relationships with stakeholders and partners and organizations related to conferences
Manage all conference contracts preparation and management
Coordinate the CIFOR-ICRAF’s Events Management System, events webpage and events calendar and conducting research to build a more comprehensive event portfolio for the institution to maximize its impact and influence in the agriculture, forestry sector and beyond
Work closely with fellow CIFOR-ICRAF COE team members on outreach, mainstream and social media campaigns related to the event planning and support scientists and others to promote their research at events, workshops and conferences
Report on event outcomes and metrics for donors, partners and internal use
? Coordinate the development of materials for CIFOR-ICRAF staff and partners attending events including exhibitions, publications and other promotional items.
Education, knowledge and experience
A degree in communications or related discipline
At least 5 years experience in global conferences, events planning, logistics and budget management
Experience in coordinating large conferences, involving senior government ministers and managing attendances of more than 1,000 participants
A proven ability to develop communications strategic direction
Ability to travel and flexibility
Fluency in English and working knowledge of other international language is an advantage
Personal attributes and competencies
A great deal of initiative and be capable of working independently as well as in team environments
Strong leadership and a client service approach
Excellent interpersonal and communication skills, with the ability to interact with people effectively and positively in a multi-cultural and multi-disciplinary environment – including CIFOR-ICRAF staff, management and external contractors/suppliers
Exceptional personal organization, planning, priority setting and managing multiple tasks
Ability to work under pressure and a knack for making memorable, impactful events
The application deadline is 25 May-2023
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