Job Description:
In this dual role, you will be responsible for handling a combination of office administration, accounting, and payroll tasks to support the smooth functioning of a small office. The position requires a blend of organizational, financial, administrative, and payroll skills.
Responsibilities:
Financial Data Management:
Prepare and maintain accurate financial records, including bookkeeping, general ledger entries, and subsidiary ledgers.
Analyze financial data, identify trends, and provide insights to support decision-making processes.
Assist in budgeting, forecasting, and financial planning activities.
Administrative Support:
Provide administrative assistance to the management team and staff members, including managing calendars, scheduling appointments, and organizing meetings.
Serve as a primary point of contact for visitors, callers, and inquiries.
Coordinate travel arrangements, maintain office supplies, and manage office budgets.
Payroll Processing:
Process payroll accurately and in a timely manner, ensuring compliance with applicable laws and regulations.
Calculate wages, deductions, and taxes, and handle benefits administration.
Maintain employee payroll records, including time and attendance data.
Taxation and Compliance:
Assist in tax planning, preparation, and compliance, including income tax returns, sales tax returns, and other relevant filings.
Stay updated on tax laws and regulations to ensure accurate and timely compliance.
Support internal and external audit processes and help develop and implement internal controls.
Financial Reporting and Analysis:
Prepare periodic financial reports, including profit and loss statements, balance sheets, and cash flow statements.
Conduct financial analysis, variance analysis, and trend analysis to identify areas of improvement and risks.
Present financial findings to management and stakeholders.
Bookkeeping and Record-keeping:
Record financial transactions, maintain accurate financial records, and ensure proper classification and coding.
Reconcile bank statements, accounts payable, and accounts receivable.
Assist with accounts payable and accounts receivable management.
Office Operations and Systems:
Maintain office operations, including coordinating maintenance and repairs, managing office supplies, and vendor relationships.
Utilize office software and financial systems effectively.
Identify opportunities for process improvements and automation.
Human Resources Support:
Assist with HR functions such as maintaining employee records, managing timekeeping and attendance systems, and handling payroll-related inquiries.
Support recruitment processes as needed.
Communication and Team Support:
Collaborate with colleagues to support team projects, initiatives, and goals.
Coordinate internal communications and promote a positive work environment.
Skills and Qualifications:
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
Proven experience in office administration, accounting, and payroll roles.
Strong understanding of financial principles, practices, and regulations.
Proficiency in accounting software, payroll systems, and MS Office Suite.
Excellent organizational skills with strong attention to detail.
Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills.
Analytical mindset with the ability to interpret and present financial data.
Knowledge of tax laws, payroll regulations, and compliance requirements.
Familiarity with human resources processes is a plus.
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