Job Summary:
The incumbent will be responsible for general HR administrative support together with processing monthly national payroll. Includes undertaking a range of administrative duties, following processes and managing HR data & systems to ensure accuracy at all times.
Main Duties and Responsibilities
Recruitment/Induction/Orientation/On-Boarding:
Preparing longlisting matrix for submission to hiring manager.
Scheduling of interviews including contacting candidates, booking venues etc.
Identifying and notifying the interview panel of time and date of interview.
Coordinating collation of practical tests and oral interview questions from hiring manager.
Preparing and issuing paperwork to the interview panel in advance of the interview.
Assisting in conducting interviews for support positions.
Collating interview reports.
Providing interview feedback to unsuccessful candidates.
Reference checking for new recruits.
Organizing pre/post-employment medical check-ups for staff.
Liaison with ICT for creation of new ICT users and disablement of leavers.
Organising & scheduling induction/orientation for new staff with other departments.
Induction/orientation of new staff as appropriate.
Updating monthly recruitment reports to share with budget holders.
Assisting new staff in appropriately completing induction forms.
HR Administrative Roles:
Maintaining leave/TOIL records.
Creating and maintaining hard and soft files for new staff.
Archiving staff records six (6) months after end of employment.
Archiving unsuccessful interview candidate records after one (1) year.
Dispatching and ensuring receipt of all staff documents while maintaining relevant records.
Benefits Administration
Processing national payroll and all statutory payments.
Timely submission of complete & correct medical, life, WIBA and AMREF cover memberships forms (where applicable) for new staff.
Issuing and retrieving IDs and smart cards to staff.
Maintaining files for staff medical, life, WIBA and AMREF covers.
Administration of staff welfare and pension scheme benefits.
Contracts Management
Issue contracts to new staff and process contract extensions.
Coordinate probation reviews and confirmation and report to the Manager on PIP actions.
Staff Separation
Monitor contract expiry dates and notify Line Manager and HODs for further direction.
Advise and facilitate staff in the clearance process including preparing final payments and terminal benefits.
Preparing and dispatching certificates of service for leavers.
Timely termination of medical, life, WIBA and AMREF covers of staff on exit.
Data Analytics
Keeping the staff database up to date.
Collating of HR data, storage and retrieval.
Collating monthly training reports for all staff.
Policies, Procedures & Best Practices
Ensure staff are aware and understand their terms and conditions of service and any changes that may be applicable.
Contribute to the review, dissemination and implementation of HR and administration policies and procedures.
Monitoring for compliance with employment law, policies and procedures.
Others
Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
Participating and contributing towards Concern’s emergency response, as and when necessary
Take all possible measures to meet Core Humanitarian Standards (CHS)
Any other duties as assigned by the Line Manager
Person Specification
Minimum Education, Qualifications & Experience Required:
Bachelors’ degree in Human Resources Management, Administration, Business Management or relevant field.
At least two (2) year working experience. Previous experience in an international NGO is an added advantage.
Computer skills, including Microsoft Office applications (MS Word, Excel, PowerPoint)
Preference will be given to candidates who possess the following:
Good computing and report writing skills
Be able to work independently, as well as in a team
Be willing to accept responsibility and to show good judgment, initiative, and resourcefulness
High integrity and demonstrated ability to follow standards and policies
Ability to work in a systematic and organized manner and to tight deadlines
Positive attitude and willingness to learn
Fluent in both spoken and written English and Kiswahili.
go to method of application »
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as “Junior Officer HR’ on or before Wednesday 10th May 2023 “. Only short-listed candidates will be contacted for interview.
Apply via :
nairobi.hr@concern.net
