Specific duties include, but are not limited to:
Serves as the lead finance specialist on the project responsible for the review and processing of all payments prepared by the bookkeeper. Must ensure that all supporting documentation and approvals are accurate prior to any approvals or signatures.
Compiles or reviews copies of all receipts for all expenses including operations, technical, and grants expenses.
submissions to the Activity and improve overall capacity in grantee financial management
Facilitate provision of information and documentation during audits
Review expense reports
Provide a first review of all accounting transactions entered into the accounting software by the Bookkeeper; in cases where the bookkeeper is absent, enters transactions ensuring appropriate separation of duties.
Review procurement transactions prepared by Bookkeeper to ensure that all supporting documentation and approvals are accurate;
Oversee bank reconciliation process as a second reviewer;
Ensure the maintenance of proper accounting documentation;
Process payroll each month and prepare salary receipt/payroll forms, as well as the withholdings and employer contributions
Liaise with income tax authority and remit employee withholdings and VAT reports on a monthly basis
Serve as the primary point of contact with the home office Finance & Accounting team representatives;
Review and approve all the work prepared by the bookkeeper;
Review all coding sheets before they are sent to the director;
Examine monthly wire transfer requests through a thorough analysis of Activity expenditures;
Manages grants and subcontractor management by reviewing and monitoring monthly subcontractor invoices
Provide training to project staff on compliant activity requests and provides training for
Evaluate VAT reports to ensure accuracy and compliance
Ensure all transactions are in compliance with USAID rules and regulations.
Support the Finance Manager as a liaison to other administrative and technical components to manage Activity financial budgeting and expenditure progress
Conduct pre-award surveys to verify financial capability of all grantees prior to award
Lead trainings for grantees on an individual and group basis on the financial requirements and any financial management issues with the goal of improving the quality of the financial
Perform other duties as assigned by the director of grants & operations to achieve the Activity’s goals and objectives
Reporting and Supervisory Requirements:
This position will report to the director of grants & operations and will supervise the finance assistant.
Qualifications:
6 years of experience in accounting, with a strong knowledge and understanding of USAID rules and regulations and local laws.
A degree in accounting, business or commerce
Strong knowledge and understanding of USAID regulations
A minimum of 6 years experience in accounting
Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint) and other accounting software is necessary;
Professional level in English and local language.
Apply via :
app.smartsheet.com
