Job Description
To be the first point of contact for the college and coordinate other departments in the organization, ensuring excellent reception that leaves a positive, lasting impression about the organization for both internal and external customers.
Duties and responsibilities:
Receive visitors, respond to them, and address their inquiries.
Receive incoming calls, make outbound calls to clients and prospects, and respond to the school WhatsApp.
Maintain and operate an efficient communication and coordination system.
Coordinate the planning of staff meetings and other internal meeting venues.
Take minutes for all the meetings i.e. staff and marketing meetings and any other as directed.
Ensure effective and efficient use of office equipment by departments.
Secure the booking of external meeting facilities as and when required.
Ensure the smooth flow of documents.
Ensure all office repairs and breakages are reported to the admin on time for action.
Ensure the office is clean and tidy at all times.
Ensure timely coordination of activities within the administration department.
Responsible for opening and locking the main office block and other rooms before and after work hours, respectively.
Maintain office security by following the laid-down procedures for staff, visitors, and guests.
Support in handling HR duties when called upon.
Handle any other duties as assigned by the admin.
Minimum Qualifications:
A diploma in business management or business administration; and training in front office management or customer service.
Minimum of three years of experience as Admin Assistant/Receptionist in a busy work environment.
Excellent experience in the use of office equipment, i.e., computers, printers, scanners, among others.
Good knowledge of the MS Office Suite.
Excellent verbal and written communication and interpersonal skills.
Excellent organizing and planning skills with attention to detail.
Creativity and problem-solving skills.
If you meet these requirements, send your application letter, updated CV, certificates, and other testimonials as one PDF document to info@talanta.global by April 21, 2023, and be addressed to:The Principal,Talanta Institute,P.0. Box 76961-00620,Nairobi, Kenya.Use Administrative Assistant Vacancy as the subject of the email. Kindly note that only shortlisted applicants will be contacted.
Apply via :
info@talanta.glob
