DCA is seeking to recruit an experienced and energetic Kenyan National for the following position: Procurement & Logistics (ProLog) Assistant to be based in Nakuru – with some travel to DCA’s office in Nairobi anticipated – and reports to the Area Programme Manager based in Nakuru, with technical support from the Head of Finance & Support Services (HoFSS).
The Procurement & Logistics (ProLog) Assistant will actively contribute towards effective and efficient procurement and logistics management of the Nakuru office with a focus on fleet management, travel coordination, procurement, supply, and logistics support to ensure smooth office and project operations.
The main responsibilities of the ProLog Assistant are:
Procurement
Undertake procurement of project supplies and services for Nakuru office – including conducting market surveys and trend analysis as per the project documents – in line with DCA procurement policies and approved scheme of delegation for the office.
Conduct activities associated with delivery and receipt of goods and services from vendors while adhering to the set guidelines.
In consultation with the ProLog officer, prepare project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts, and all other procurement cycle activity documents.
Reconcile hotel, air tickets & taxi expense reports & requests for payments for Nakuru office.
Carry out physical asset verification at least once a year and before project end dates.
Logistics
Oversee the Nakuru office fleet management in liaison with the drivers and riders.
Lead in ensuring DCA procurement manual policy and procedures are followed in all Nakuru office procurements.
Support project staff to prepare procurement documents and provide regular updates on procurement status.
Support effective management of organizational vehicles/motorbikes including timely servicing, coordination of activities and allocation schedules to avoid shortages.
Support event planning, including sourcing and booking venues, confirming attendance, and preparing materials for the Nakuru office.
General
Maintain and update the DCA Nakuru office assets register.
Maintain an effective storage and inventory system according to policy & work closely with the Finance & Admin Officer to code and conduct inventory count twice a year.
Ensure all procurements are completed on time and updated on DCA’s online system (ADMIND), as well as updating the procurement plans in consultation with the ProLog Officer.
Ensure all travel requests for national and international travellers to Nakuru office are in place, including booking vehicles and accommodation.
Lead all procurement pertaining to Nakuru office maintenance.
Ensure professional implementation of DCA’s procurement and logistics activities in the office according to the DCA procurement manual.
Ensure contracts with suppliers are in place and renewed/terminated as appropriate.
Ensure regular maintenance of DCA Nakuru office equipment.
Required Education and Experience
Bachelor’s degree in Logistics, Supply Chain Management, or any related field. Equivalent relevant professional experience is also accepted.
Minimum of 2 years professional experience in logistics, supply chain management, contract management, procurement, or other relevant experience.
Experience supporting team members and confident in doing so in a proactive and positive way. Proven experience with training and mentoring.
Excellent communication, interpersonal and team skills.
Good IT skills, including MS Office, Teams and procurement software systems (DCA uses ADMIND
Fluency in written and spoken English.
Proven capacity to prioritize tasks, plan and organize your own efforts to meet objectives and deadlines.
Strong analytical skills
Apply via :
dca-1.career.emply.com
