Responsibilities
The selected interns are expected to undertake the following tasks:
Follow up on actions related to the administration of the human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification, reviews, separation, etc., ensuring consistency in the application of regulations and procedures.
Perform a wide range of office support and administrative functions.
Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
Assists in the maintenance of the Job Description database by scanning and posting onto the database
Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
Assists in Filing
Performs other duties as assigned.
Competencies
Communication
Speaks and writes clearly and effectively
Listens to others, correctly interprets messages from others and responds appropriately
Asks questions to clarify, and exhibits interest in having two-way communication
Tailors language, tone, style and format to match the audience
Demonstrates openness in sharing information and keeping people informed
Teamwork
Works collaboratively with colleagues to achieve organizational goals
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
Places team agenda before personal agenda
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view
Establishes and maintains productive partnerships with clients by gaining their trust and respect
Identifies clients’ needs and matches them to appropriate solutions
Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
Keeps clients informed of progress or setbacks in projects
Meets timeline for delivery of products or services to client
Education
Applicants must at the time of application meet one of the following requirements:
Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Have graduated with a university degree and, if selected, must commence the internship within a one year period of graduation.
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