Responsibilities And Tasks
Develop and implement an annual event plan and accompanying concepts.
Work closely with the WomenLift Health team and mission critical contractors on different aspects of the WomenLift Health signature annual conference, and act as the “Task master” for all teams and contractors keeping everyone updated and on time with tasks assigned.
Be master of the conference spreadsheet, keeping a global view of all aspects of the conference.
Build a comprehensive spreadsheet to keep track of all communications and expected timelines with speakers and moderators, including confirmations, calendar invites, reminders, conference run-through, etc.
Collect bios and headshots of all speakers and moderators, work with different teams on conference and event agenda, updating website, etc.
Liaise with speakers and moderators, including confirming engagement roles, sending calendar holds, scheduling tech checks and video production.
Work with various teams (both internal and external) ensuring sufficient promotions and branding pre, during and post events.
Support and facilitate in handling issues of budgeting, invoicing and negotiating with vendors.
Analyze event success and prepare post event summary reports and ensure follow-up where necessary.
Education, Experience, Knowledge, Skills And Ability
8+ years’ experience in organizing various aspects of global conferences, virtual or in-person
Bachelor’s degree, preferably in communications, marketing, public relations or related field
A deep understanding of everything that goes into conference planning
Strong interest in global health, leadership, or gender equity
Solid writing and communication and marketing skills
Impeccable attention to detail and time management
Ability to juggle multiple tasks at once
Risk management experience
Proficiency in various event software
Proven ability to thrive in an entrepreneurial environment that requires initiative, flexibility, ingenuity, resilience and commitment
May require up to 15% travel
Valued And Non-Essential Education, Experience, Knowledge, Skills And Ability
Project Management competencies
Additional language
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