Job Purpose
The Human Resources Assistant shall be responsible for the implementation of human resources processes in support of the achievement of the organization’s objectives. S/he will provide support to Human Resources functional areas including recruitment, employee relations, performance management, benefits administration, compensation, HRIS, learning and development, and separation processes.
Key Responsibilities
HR Records & Information Management·
Maintain up to date staff data (electronic and physical files) in safe and confidential custody and in line with the data protection act. This includes updating HR databases by inputting new employee contact information and employment details.
Preparation of memos and official communication for the group.
Maintenance of HR records for the group.
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
Employee attendance monitoring and absence management and follow up to ensure staff timely completion of monthly timesheets as required.
Payroll Processing
Preparation of the payroll for all companies monthly
Ensuring statutory payments are and filed.
Recruitment & Selection
Draft advertisements for authorized recruitments, ensuring conformity of job advertisements to job specifications.
Circulation of advertisements on various platforms.
Undertake long listing of job applications and provide the longlist to support shortlisting
Arrange for and coordinate interviews (date of interviews, calling short-listed applicants) and ensuring all pre employment documentation is in place.
Ensure records of all recruitment and selection processes of employees are correctly filed
Conducting reference checks for successful candidates.
General HR Support Services
Draft employment contracts, and other employee related communication in line with employee terms and conditions of employment
Ensuring that the group of companies are compliant in regards to HR and other legal business requirements.
Provide clerical and administrative support to Business Unit Leads.
Professional Qualifications
Bachelors Degree in Human Resources/social sciences
Certified Human Resources Professional
2 -3years’ experience in a similar role
Ability to maintain confidential information.
Experience providing a high level of customer service, managing highly confidential materials and administrative tasks
Proficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.
Good presentation and communication skills
Excellent planning and organization skills
Personal Attributes
Organizational, managerial, and administrative abilities
Ability to get on well with a diverse workforce
Honesty and integrity
Positive working attitude and ability to give and take instructions
Ability to work with minimum supervision
Creativity and innovation
Interested and qualified candidates should forward their CV to: jobs1@hcsaffiliatesgroup.com using the position as subject of email.
Apply via :
jobs1@hcsaffiliatesgroup.com
