The Role Responsibilities
Effective management & co-ordination of diary(s) including booking of internal & external meetings/appointments for Business Leader
Admin support for Business Leader and extended reporting line to assist meet Function objectives and deliverables or as needed
Admin support for department events and matters
Effective communication with key stakeholders, both internal and external, in coordinating requirements and requests
Manage high volume of emails and action accordingly or prioritise for urgent attention to ensure timely responses
Arrange meetings and conference calls (internal and external), including booking of meeting rooms
Organise travel itineraries including meeting coordination, booking flights and transfers, booking hotel and other facilities, handling visas applications etc.
Prepare and submit expense claims for reimbursement of business expenses and ensure company policy is adhered to
Understanding and application of SCB systems – Travel & Expense, eProcurement, RMS, Peoplesoft etc for respective work
Assist business leader and team to file and monitor claims, business expenses, accrued expenses and ensure timely closure of business requisitions like POs and 3rd Party expenses
Prepare necessary forms for submission to Finance for processing expense claims, accrual and other payments.
Raise e-procurement for payment made to invoices and tracking of payment status for business services and vendors
Raise RMS for IT requirements, follow up and ensure closure of the requisitions
Administrative and logistic support for onboarding new employees
Be a focal point for departmental queries from employees on HR Systems and queries
Assist newly joined employees with the onboarding journey and socialising them with company culture and HR systems
Supporting HR Functions/Departments and business functions when need be or when needed e.g., Filing, Stakeholder events etc
Department matters
Maintain departments email distribution lists, generic mailboxes, SharePoint, Shared Folder
Maintain department files
Maintain and approve shared drive access
Approver for door access
Manage dept visitor passes for short term visitors
Other Support
Organise team meetings/offsites, calls and other conferences/workshops
Ad hoc requests
Regulatory and Business Conduct
Display exemplary conduct and live by the Group’s Values and Code of Conduct.
Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
Key stakeholders
Finance teams
External teams when organising for offsite meetings and other conferences/workshops
Other Responsibilities
Embed Here for good and Group’s brand and values in Kenya.
Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures
Our Ideal Candidate
HR Practicing certificate/Member of IHRM
Passionate about people agenda
Personal authority, integrity and ethics
Independence, robustness and resilience
Working independently with minimal guidance whenever necessary
Multitasking under pressure whilst remaining calm and professional at all times
A flexible approach to work and able to work overtime as required
Good communication skills with strong command of English
Comfortable dealing with senior management across different countries and departments
Reliable, discreet and diplomatic
Well-organized and disciplined approach to work
Strong knowledge in using Microsoft Software (Word, Excel, PowerPoint)
Enjoy working in a challenging, fast paced environment
Able to multi-task and manage numerous deliverables effectively
Good working attitude and listening skills
Role Specific Competencies
Communication Skills
Collaboration
Ms Office
Stakeholder Management
Self-Learning and Development
Apply via :
scb.taleo.net
