Job Summary
The position holder will provide effective and high quality administrative, organizational and content logistics support to the Department of Population Health team and projects in the Coastal region, operating out of the Mombasa Research Office. This position entails undertaking the Mombasa Department of Population Health administrative duties, and supporting the implementation of field-based projects in liaison with DPH staff on the ground.
Responsibilities
Provide support for the day to day running of the department.
Communicate written and verbal matters appropriately
Schedule Appointments/Meetings/Workshops for Staff and Consultants
Arranging travel and accommodation for Staff and Consultants
Process staff requisitions when positions fall vacant and make follow up to ensure timely replacement
Maintain invoice tracking records from contractors, consultants & vendors’ suppliers, and log of submission to MMD and Finance
Maintain log of material and sample submittals for DPH projects
Liaise with Finance to ensure field work payments are made in a timely manner,
Organize and coordinate compilation, completion and distribution of meeting minutes, project documents, claim forms, etc.
Report to Engineering Maintenance Department any faults in office and audio-visual equipment as appropriate.
Occasionally and on need basis provide support in the field during project implementation
Requirements
At least a Diploma in Business Management/Project Management/Office Administration or in closely related field
At least 3 years of relevant post-qualification work experience in a busy office environment, preferably in a university, an international health NGO, health research organization or large health research program
Superior written and verbal communication skills
Punctual & able to work flexible/long hours if and when required
Experience in field or community project implementation will be a distinct advantage
Apply via :
aku.taleo.net
