Administrative Associate

Duties and Responsibilities
Summary of Key Functions:

 Support to effective cost recovery, administrative and logistical support
 Support to effective coordination and communication processes
 Support to knowledge building and knowledge sharing

Ensures effective cost recovery, administrative and logistical support focusing on achievement of the following results:

 Full compliance of administrative activities with UN/UNSOS rules, regulations, policies and strategies
 Prepares, customizes and distributes Somalia based UN Agency medical reports for recovery processes.
 Submits and tracks cost recovery activities of UNSOS direct insurance claims.
 Performance of buyer role in UMOJA for cost recovery activities
 Assists in bank reconciliation procedures in the absence of the CSCU finance assistant.
 Participation in the guiding and training new staff and healthcare provider in medical reporting mechanisms.

Ensures, effective coordination and communication focusing on achievement of the following results:

 Liaison for all Somalia based UN agencies, responding to all medical related inquires by entities.
 Organizes meetings with the clients/Entities for disputes account and reconciliation.
 Coordinates extensively with internal and external medical services team members both at Nairobi, in the field and the medical insurance provider.
 Co-ordinates with finance focal point to ensure updated bank reconciliation reporting.
 Organizes meetings with the medical insurance provider representative, finance team and CSCU Supervisor to update on reimbursements.
 Sound contributions to knowledge networks and communities of practice

Required Skills and Experience
Education:

 Secondary School Certificate
 University bachelor’s degree with an additional three (3) years in business administration, international relations, or finance or related field.

Experience:

 Minimum 3 years with a bachelor’s degree OR six years with secondary education of functionally related professional experience within UN system in administrative management, coordination with UN agencies, non-UN entities including embassies, NGOs and vendors.
 Experience in the preparation of large number of billing documents, familiar with ERP system in sales & distribution module and excellent communication skills.
 Knowledge of PRINCE 2, UMOJA service delivery, logistics & distribution and operations & management
 Liaise with Insurance companies and ensure the Direct claim insurance reimbursement.
 Experience to communicate medical service providers for the direct claim submission and follow up with additional inquires on medical claims.
 Expected Demonstration of Competencies

Apply via :

estm.fa.em2.oraclecloud.com