Job Description
Follows standardized processes and provides administrative support in line with normal business functioning. Delivers on daily production standards and adheres to service and quality standards. Provides an indirect service to customers and intermediaries. Responds to immediate requirements within procedure. Uses standard administrative techniques to coordinate own work. Product and process knowledge in different areas may differ but basic skills remain the same. Technical knowledge is limited to some products and or processes.
KEY MEASURABLE GOALS.
Ensure all loans are properly secured, insured and the institutions interest has been noted on all securities in compliance to credit policies and procedures. Ensure that all loans meet the loan terms and conditions before disbursement. Ensure high TAT in security perfection processes for all approved loans.
KEY RESPONSIBILITIES.
Prepare accurate instructions for security perfection to legal department for securities prepared and perfected by the external legal counsel.
Run errands to various registries such as NTSA, KRA & Companies registries for noting of the bank’s interest in various securities lent against by the bank.
Record and continually maintain an updated securities register for all securities for held by the bank for processed loan facilities.
Prepare and issue disbursement instructions for all approved loans that have met all the pre-disbursement sanction conditions to Credit MIS for disbursement.
Maintain a proper filing and secure storage system for all securities held by the bank.
Confirm all securities withdrawal requests from the branches and facilitate retrieval and release of requested securities upon approval.
Prepare third party letters of undertaking and takeovers for approved loan facilities.
Prepare periodical collateral related reports as may be required by various stakeholders for decision making purpose.
Maintain an updated insurance register for all insurance covers for all the insurable loan securities.
Prepare notification letters, facility letters, variation of terms, supplementary letters and certain security documents in accordance with laid down credit approvals.
Maintain a record of the notification letters, facility letters, supplementary letters and security documents that are sent to clients and monitor their return.
Monitor and follow up on the documentation discrepancies noted on a monthly basis for closure failure for which the same should be escalated to management.
Conduct periodical review and updating of securities perfection related check lists and processes for consumption by branch staff.
Monitor and follow up on post disbursement conditions as they fall due to ensure closure as per the approval conditions.
Ensure delivery of quality timely service and support to the bank’s various business units in accordance with agreed Service Level Agreements.
Review and confirm all securing documentation before issuance of disbursement instructions which permits the limits to be utilized by the customers.
Update collateral details and link the various collaterals to the facility limits in the Collateral Management System and ensure accuracy of data in the system so that correct security values are reported for provisioning purposes.
Ensure financing structure and credit documentation are in compliance with the terms and spirit of the credit approval and the Bank’s policies and procedures.
Provide clear and timely response to both internal and external stakeholder enquiries.
Identify securities documentation training gaps and recommend appropriate trainings for business units’ staff to the respective sector heads for bridging of the same.
Scrutinize security and collateral documentation executed by customers for acceptability and enforceability as per internal requirements prevailing from time to time. To ensure adequate protection is afforded to the Bank in the event of a need to enforce such documentation.
Review documentation prepared by approved external legal counsel to ensure approved Credit and legal terms and conditions are properly replicated in collateral documentation.
Examine terms and conditions of approved Credit Applications to ensure that they are in full compliance with the Bank’s internal credit and legal policies, procedures and guidelines prior to disbursal of approved facility limits.
Monitor industry trends that may pose a risk to the bank for collaterals held. I.e. new legislations that may make certain collateral unfavorable for lending against and advise various stakeholders for informed decision making.
Support debt recovery efforts made by the debt recovery unit through the provision of necessary documentation for issuance of statutory notices prior to realization of pledged collateral, the subsequent auction and transfer to successful buyers.
Liaise with the bank’s bancassurance section for provision of insurance covers over pledged insurable collateral.
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