As PASOS finance coordinator it will be your job to develop and implement finance policies, providing expert financial support to the project so that every department has what it needs to do the best job possible, no matter what happens. From ensuring that finances are available for a quick scale up of operation after an emergency, to the managing the day-to-day finance needed to run a field hospital, you will provide support to the entire project, approving the budgets for projects and other procurement and logistic materials, you will liaise the executive director, deputy director and programme director.
Responsibility
Implement and supervise financial transaction procedures and systems, to ensure transparent and traceable accounting practices
Define and analyse the project budget to ensure that funds are used according to the funding contracts, proposing corrective actions if needed
Implement circuits and workflows, such as management of cash boxes, transfers, advances, purchasing procedures, payment approvals, follow-up of payments and bank reconciliations
Ensure the timely execution and control of monthly/yearly accountancy closure, financial reports, audits and all service contracts for the project site
Ensure that PASOS staff with financial responsibilities are aware of and comply with local finance procedures and laws
Reviews cheque payments
Posts Disbursements to Subsidiary ledger
Reconciles Disbursements from Subsidiary ledger to
Reviews Bank Reconciliations
Maintains Cheque counter foils
Approves Vendor Invoices for Payment
Initiate and recommends opening of new bank accounts
Approves modifications to Employee File
Approves payroll file
Distributes Payroll cheques or initiates direct deposits
Reconciles payroll subsidiary module to G/L
Modifies inventory records
Reconciles inventory records to G/L
Records adjustments (journal entries) to inventory records and G/L
Records capital assets additions and disposals in asset management modules
Disposes of Capital Assets
Performs periodic physical counts of Capital Assets
Reconciles physical capital asset counts to management syb-systems
Makes adjustments to Asset Management sub-system
Reconciles Asset Management sub-system to G/L
Asset transfers and movement records
Maintains capital asset sub-system (updates master file for asset categories, useful lives and depreciation tables
Responsible for modifying (adding, deleting, mapping GL accounts)
Approves changes to G/L accounts
Approves journal entries
Approves financial statements
Raising invoices to Grantors
Preparation of monthly reports
Interested and qualified candidates should forward their CV to: jobs-opportunity@pasosom.org using the position as subject of email.
Apply via :
jobs-opportunity@pasosom.org