Job Description.
Overview.
The role of the office manager is to ensure the smooth running of Tushinde in order that frontline staff are able to do their essential work protecting children and supporting families. At the same time, the office manager plays an integral role in ensuring donor accountability and transparency. The office manager fulfils this vital role by supporting the whole organisation in human resources, governance, quality assurance and office management,
Human Resources
Works closely with the respective line managers in recruitment, new staff induction, staff support and supervision, performance management and appraisals.
This will include, but may not be limited to:
Filing of staff information
Recording of annual leave
Organising of appraisals
Maintain HR folder in Google Docs
Preparation of contracts
Preparation of letters regarding changes of terms and conditions
Liaising with health insurers
Working with line managers, supervision of PIPs.
Coordinate internal training.
Induction of new staff
Dealing with staff queries and minor issues.
Managing monthly staff meetings.
Quality Assurance
Reporting directly to the Executive Director, and separate from both the finance department and the programmes department, the office manager is responsible for third party authentication of financial transactions and spot checks of activities.
This will include, but may not be limited to:
Purchasing and procurement : validation of process
Negotiation of service contracts
Cross checking of payments and authorisation including; payroll, bank payments and petty cash.
Field visits for authentication of project activities.
Office management
Coordination and oversight of administrative duties in the office
This will include, but may not be limited to:
Maintenance
Develop office policies and procedure, and ensure they implemented appropriately ● Manage the office budget
Supervision of stock, Manage office supplies inventory and place orders as necessary
Liaison with suppliers.
Minutes of meetings and assignment of duties
Coordination of visitors
Governance
Work closely with the Executive Director and Chair of the board to provide administrative support to both boards. This will include, but may not be limited to:
Preparation of papers for the board of directors
Maintenance of the Kenya board folder in G docs
Liaison with the NGO bureau
Note taking at meetings.
Filing of relevant documents
Qualifications for Office Manager
Bachelor’s degree in business administration, communications, or a related field
3-5 years of work experience in an administrative/office management role ● Must have exceptional attention to detail
Strong organisational and time management skills, and ability to prioritise ● Must be a self-starter and driven
Excellent communication and interpersonal skills
Strong problem-solving skills and analytical abilities
Must be proficient with Microsoft Office and Google products
Reporting line
The Office Manager will report to the Executive Director.
Salary Range: 67,360- 83,254 KES per month (gross); comprehensive individual health cover provided as a benefit.
go to method of application »
Interested and qualified candidates should forward their CV to: jobs@ke.tushinde.org.uk using the position as subject of email.
Apply via :
jobs@ke.tushinde.org.uk
