KEY DUTIES AND RESPONSIBILITIES:
Grants & Partner Management
Ensure departments comply with all donor rules, regulations, and award conditions to ensure funds are used for the intended purpose.
Monitor deposits & money transfers and maintain balances to ensure project needs are met.
Ensure all costs related to the grant are charged to avoid overspending and underspending within projects.
Monitor budget spends and account for any variances.
Participate in grant proposal development and extensions and provide technical support in development of grant budgets
Monitor financial performance for grants and produce reports according to donor reporting requirements
Manage preparation, consolidation and distribution of timely monthly, quarterly and annual financial statements reflecting status of projects and or programs based on donor requirements
Facilitate the transfer of funds to partners, monitor fund utilization and ensure partners understand and complete the financial reports.
Carry out periodic review of internal control environment affecting both program and support operations for potential risk exposures
Monitor compliance with grant funding requirements and provide appropriate guidance to programme and partner staff including allowable and non-allowable costs, grant closeout, preparation of budget modifications and requests for carry over or extensions as needed.
Consolidate regular progress reports from the projects managers and provide donor reports. Ensure donor rules are adhered to and reporting instructions followed
Regularly review of partner organization’s reports and provide them with documented feedback ensuring they comply with FTA
Financial Management Guidelines
Manage timesheets
Financial Management
Post and review all expenditures and transactions in Oracle, according to programme and projects budgets and FTA’s internal financial procedures
Ensure that all information required for audit is available including financial reports and schedules
Review payments, journal entries, cost allocations and other postings into accounting system and ensure proper coding, data quality and integrity of all accounting/financial transactions
Analyse risk areas in internal controls and recommend mitigating measures
Carry out monthly reconciliations of partner accounts.
Ensure all partners /staff comply with the Internal control procedures at FTA.
Qualifications
A Bachelor’s degree in Finance, Accounting or in a related field
Professional accounting qualification such as CPA-K, ACCA
Experience and Knowledge
At least 3 – 5 years’ experience in a similar position in an international non-governmental organization
Experience in managing large donor-funded budgets and donor reporting
Knowledge of grants management, donor contracting, monitoring of expenditure, budgeting, donor/financial reporting.
Experience working with a multitude of donors/funding partners.
Experience in enforcing internal financial procedures
Skills
Good command of spoken and written English
Proficiency in the use of accounting systems, in particular Oracle NetSuite.
Advanced book-keeping skills, including the ability to analyse financial information and prepare complete financial statements.
Strong financial planning and management skills.
Ability to analyze and synthesis complex information quickly and effectively.
Strong networking and relationship building ability; ability to work with a range of stakeholders, internal and external, including senior staff and donors.
Advanced excel skills
Completed applications should be saved in the applicant’s name and the position (Grants Accountant) and be e-mailed to recruitment@fairtradeafrica.net
Apply via :
recruitment@fairtradeafrica.netI
fairtradeafrica.net
