Role Purpose
Account Payables Administration, Customers Credit Controlling, Staff Accounts Administration, Records Management, and Archiving.
Main Accountabilities
Accounts Payables Management
Be the Lead contact for Genpact team in all matters
Guidance on vendor set-up to ensure it is done properly at the outset by Global Master data team with special emphasis on bank details, Tax codes (VAT, WHT) vendor classification (Recon GL), payment terms.
Guide scanning assistant in the customs and freight invoice classification (DHL, Bollore etc.) with regards to the DC and PC
Ensure that the GE GL accounts are shared/updated for use in PO preparation (SRM and others) and that Genpact posts correctly
Critical vendor reconciliations to be done by Genpact or locally to ensure no variances
Drive invoice processing automation such that only invoices from Customs Clearing company are scanned in the office. The rest to be done by vendors themselves
Maintain and Monitor Cash Flow Plan such that there is enough EUR/USD and KES to cover payment runs.
Remittance advices to be send to vendors ASAP once payment run is conducted
Keep the vendor KPI scorecard on Workflows & Vendors green by ensuring no overdue items beyond the given threshold
Domestic customer Account Receivable Management
Lead and execute the quarterly credit setting in SAP for customers
Send weekly customer statements to sales team and customers
Resolve reconciling items that the customers raise
Work with supply chain to ensure that CNs are issued promptly
Attend the weekly AR call to discuss status of focus/overdue accounts
Ensure that Genpact update customer records promptly and correctly
Compute the quarterly provision for bad debts
Export Customers Credit Controlling
Monitor and follow-up on export customers receivables. This ensures that forex expected from these customers is factored into the vendor payment cycle runs
Ensure export customer ledger is updated promptly
Run a report of credit block releases monthly. This will form a basis for review of customer credit limits and payment terms
Staff Accounts Administration
Post all the T&E promptly and to the correct GLs and Cost Centres
Send the staff statements to each employee within 1 week after the end of the month
Send to payroll for deduction any advances that are overdue by more than 1 month
Process the staff T&E payments twice a month
Period Close Accruals & Provisions and related activities
Prepare the JV for regular accruals and provisions each month end and this to go into the correct GLS/CC
Ensure that the JVs done are compatible with the ROBO so that we are at over 90% JET posting.
Ensure closing activities are done in line with the closing calendar
Bank Agent
Do cheques banking daily/train scanning assistant to do this
Handle bank communication as relates to letters/documents from bank
Follow-up on year end audit bank confirmations
Ensure we have no overdue bank items (unposted items more than 5 days) that relate to payments
Prepare exceptional payments that need to be done on bank portal
Ensure signatories are updated in all bank accounts as required
RCM and Compliance
Implement and record the PTP RCM related documents
Enforce the rules of NO PO NO PAY; No vendor created no pay as well as the use of one-time vendor rules
Ensure that invoices that are more than 6 months are not posted but are returned to the vendor for action
Apply via :
www.beiersdorf.com
