Key responsibilities include:
Financial Management
Ensure that all financial books are closed and cash count conducted at the end of- the month.
Ensure all advances are reconciled at the month end as per advance policy.
Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
Ensure that the financial reports are closed on time through ERP system.
Ensure that at all times the JTP trial balance is accurate in the ERP
Ensure all donor reports are derived from the system Nav 365
Review the general ledger listing on a monthly basis and make necessary corrections
Ensure timely and accurate calculation of de minimis and timely remittance to HQ
Reporting
Ensure donor regulations are adhered to for all aspects of the operations
Ensure that budget verses actual expenses are provided to relevant parties on time and accurately.
Prepare donor report and cash forecasts and submit to the donor on a timely basis
Prepare timely management reports as guided by the Head of Finance and administration
Bank & Cash management
Supervise the processing of bank, M-pesa and cash transactions.
Ensure internal control procedures are followed for all cash & M-Pesa disbursements, receipts and transfers
Oversee the maintenance of an accurate and updated cash flow report
Liaise with bank officials to resolve problems or facilitate improved service.
To be the contact person for all bank correspondences.
review and approve the bank reconciliations monthly
Review and approve the M-Pesa reconciliations weekly
Cash Forecasting
Prepare advance requests and submit to Finance Administration Director by 10th of every month
Work with the program team to help them develop more accurate cash forecasts
Internal Control
Review controls and monitoring of compliance with established procedures.
Prepare reports which identify key issues and provide recommendations for improving control processes or procedures
Budgets
Work with program staff to prepare grant budgets to support new proposals or realignments
Translate donor budgets to system up loadable budgets based on CHAKs coding
Review funding allocations to enable proper guidance to programs and proper coding.
Closely monitor all grants to ensure that no grants are overspent or under spent
Review actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
Staff Management
Daily supervision and review of the workflow processes for efficiency
Prepare standard operating procedures related to Finance and administration.
Regular and open communication with staff from all departments.
Training Support
Train staff on accounting procedures and requirements, assists program staff in finance-related issues and activities.
Train program staff on budget tracking, review burn rates and provide advice if spending is not happening according to plan.
Prepare key performance areas for staff reporting directly to the SFAO and conduct performance appraisals
Qualifications & Experience
Bachelor’s degree in accounting or Finance
Certified Public Accountant (CPA-K) or ACCA
Master’s degree in Finance, Accounting of Business/administration-related field is an added advantage
At least five years’ experience in a similar position in donor-funded project
Demonstrated experience and skills with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports
Computer literate with significant experience in excel
Prior staff supervisory experience and strong organizational skills are desired
The candidate should be mature, with a stable personality and the ability to maintain confidentiality.
Good written and verbal skills in the English language.
Ability to carry out responsibilities independently with minimal technical support.
Qualified and interested candidates should submit a cover letter and curriculum vitae via email to hr@chak.or.ke on or before December 9, 2022. Recruitment will be on rolling basis hence candidates are encouraged to apply. Kindly specify on theSubject Line*:* Senior Finance & Administration Officer. Only shortlisted candidates will be contacted
Apply via :
hr@chak.or.ke
