Responsibilities
Provides support to program implementation activities such as reporting, project activities and financial and sub award management, and external engagement.
Supports documentation requirements for the program implementation and general knowledge sharing.
Contributions
Reporting: develop project documents (e.g., Purchase Orders (POs), Purchase Requests (PRs), etc.) with proper budget-lines, copy and print documents as necessary (e.g., invoices, supporting documents); draft monthly or activity reports; assist project and Design, Monitoring & Evaluation (DM&E) staff in the organizational cleaning of DM&E data
Project activities: prepare and coordinate tasks for project activities; manage records and documentation for project activities (e.g., attendance sheet, per diem signatures, pre/post-tests etc.); assist in organizing logistical tasks relevant to project activities (e.g., room structure and setup, participant sign-in, etc.); assist in data collection (e.g., interview participants) as needed
Compliance: follow-up on donor and Search compliance
Financial management: follow-up on Search logistics and finance policies
Subaward management: support in coordination with partner staff and management; support in following-up on partner work plan and key deliverables
Assist in development of key procurement materials (e.g., PO, PR, etc.)
External Engagement: Contact project participants and beneficiaries as needed. Take minutes of meetings as needed
Assist in data entry from pre/post tests and learning tools
Support design processes by integrating lessons learned, recommendations and challenges from the field
Infuses organizational values into all work
Other duties that are broadly in line with the above key contributions as assigned.
Competency Behavior Indicators (Knowledge, Skills, and Abilities)
Engages effectively with collaborators and team members.
Builds relationships. May participate in external meetings.
Relates well to colleagues and to all levels of managers; works cooperatively and effectively across teams.
Participates in active listening and is receptive to learning.
With close supervision and direction from the supervisor, researches and compiles materials for team documents, briefing materials, and presentations.
Appreciates multicultural teamwork.
Has knowledge of and respect for the organization’s values and norms.
Obtains essential information for a task or project.
Organizes information or materials for others.
Is resourceful and uses Search’s technology to support efficiency for self and team members.
Education and Experience
High School/GED and minimum 4 years’ relevant experience or a BS/BA
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